Overview
Executive Assistant Senior Jobs in Clifton, VA at JP Systems, Inc.
Full Job Description
Make a difference in the future of global healthcare! Join our JPSys team to support our Headquarters and President in Northern VA!JPSys is a certified Woman Owned Business. Our mission is to standardize, manage and improve the interoperability and usability of clinical data.
Executive Assistant Senior
J P Systems provides professional services for large Federal Healthcare IT projects. Be part of a team influencing the future of clinical data management by helping us to analyze and improve workflows across the Federal Government.
As the Executive Assistant to the President, this person will have a large variety of duties. Efficiency, organization, speed and anticipation are key skills.
Responsibilities of theExecutive Assistant Senior:
Performs a wide variety of complex administrative duties in support of the President. Daily duties may include a large variety of coordination and support tasks including calendar coordination, email review, virtual meeting scheduling and meeting coordination.
Agenda preparation and minutes for multiple weekly meetings.
Support the President by scheduling internal and external appointments and rearranging meetings when needed.
Must be an effective gatekeeper to prevent unauthorized people from obtaining meetings.
Duties:
Efficiently manage the President’s meeting requests and calendar.
Schedule the President’s virtual meetings using MS Teams
Promptly make phone calls as requested to coordinate meetings and events.
Manage virtual meetings by making sure the correct staff is invited and in attendance just before the start of the meeting.
Develop, proof, format and distribute meeting agendas in a timely manner as appropriate.
Review, prioritize and route emails for President and Administrative Dept.,
Twice daily (8:30 AM and noon) without fail, delete junk emails and report phishing emails.
Take meeting minutes for various high-profile projects.
Be willing to learn and become familiar with clinical or technical topics and abbreviations.
Process audio recordings of meetings, store in appropriate folder in shared company cloud
Name and organize project documents according to company file and configuration management policies.
Retrieve documents as needed from shared company cloud.
Fill out own time sheet daily without fail.
Proof weekly timesheets for entire company (62 people) to an exacting standard.
Other duties will be assigned to meet project needs.
Must be able to work independently in a virtual environment, while responding to requests and deadlines in a timely manner
Impeccable attention to detail is a must.
Top notch soft skills are a must as they will interface with staff across the country.
Collect mail from corporate office and post office. Prepare mailings for clients and employees.
Travel:Weekly local travel to Clifton, VA in Fairfax County required.
Skills and Qualifications:
7 to 10 years of Administrative support experience in a role supporting C-Suite personnel.
Must have very strong problem solving skills.
Able to multitask and handle multiple priorities with a calm, positive attitude, and professional manner.
Must be able to work with great discretion and securely maintain highly confidential information.
Candidate must be highly organized and able to anticipate needs.
Ability to communicate effectively in written and verba…
Title: Executive Assistant Senior
Company: JP Systems, Inc.
Location: Clifton, VA
Category:
