Overview
Executive Assistant/Program Administrator Jobs in Arlington, VA at Systems Planning and Analysis
Eocycle is a global leader in the design and manufacturing of high-performance distributed wind turbines. With operations in North America and Europe, we provide reliable and sustainable energy solutions for farms, businesses, and communities looking to reduce their energy costs and carbon footprint. Our innovative approach combines cutting-edge technology, robust engineering, and a customer-first mindset. At Eocycle, we believe in empowering local energy independence while driving the transition to a cleaner, more sustainable future.
Position Summary:
Eocycle is seeking an organized, proactive, and motivated Administrative & Project Assistant to support our growing U.S. operations. Based in Minnesota, this role will assist in sales activities, project coordination, permitting, interconnection applications, grant processes, and general back-office support. You will work closely with the USA management team (Sales & Project Management) to ensure our projects move smoothly from initial customer contact to successful installation and after-sales service.
Key Responsibilities:
Sales & Customer Support
Handle inbound calls and follow-up calls as assigned.
Support sales by collecting customer information for WindQUOTES after salesperson outreach.
Prepare WindQUOTES by:
Reviewing utility information (rate & consumption).
Gathering additional details from potential customers as needed.
Ensuring accurate preparation of each quote, respecting state policies, net metering rules, and export rates.
Preparing WindQUOTES for presentation by the sales team.
Efficiently map and route sales calls and presentations for optimal scheduling.
Project & Administrative Support
Communicate confirmed sales to the execution team
Track permitting and interconnection applications to ensure timely progress.
Assist with grant applications (e.g., REAP), gathering required documentation from sales and customers.
Support the Project Manager in:
Interconnection processes
Obtaining construction permits
FAA applications
ITC Transfer application (once the program is in place)
Organizing installations and commissioning activities (coordination with contractors, call for tenders, budgeting, and certifications).
Maintain regular updates in CRM and ensure follow-up on deliverables.
Draft notes, letters, reports, and presentations as needed.
After-Sales & Customer Service
Act as after-sale liaison with customers, ensuring a smooth customer experience.
Support after-sales service coordination (first-line customer calls, service request tracking).
Required Skills & Qualifications:
Fast learner with excellent information retention.
Strong verbal, written, communication and data entry skills.
High attention to detail and organizational skills.
Proficient with Microsoft Office Suite and CRM tools.
Ability to manage multiple tasks and deadlines independently.
Professional phone, email, and general office etiquette.
Previous experience in administrative support, permitting, or renewable energy is a plus.
Based in Minnesota, with ability to work remotely until office/shop setup is complete.
Why Join Eocycle:
Be part of the clean energy transition with an innovative company.
Play an essential role in growing our U.S. market presence.
Work in a collaborative, dynamic environment with opportunities for growth.
Job Type: Full-time
Pay: $40,995.00 – $50,000.00 per year
Benefits:
Paid time off
Schedule:
Monday to Friday
Language:
English (Preferred)
Location:
Minneapolis-Saint Paul, MN (Preferred)
Work Location: Remote
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Title: Executive Assistant/Program Administrator
Company: Systems Planning and Analysis
Location: Arlington, VA
