Overview
Executive Assistant/Project coordinator Jobs in Calgary, Canada at Randstad Canada
Position: Executive Assistant / Project coordinator
Our client, a leading global organization in the professional services sector, is looking for a highly organized and proactive Project Coordinator to join their team in Calgary Downtown. In this role, you will be the backbone of complex projects, ensuring that administrative processes flow seamlessly and that high-level stakeholders receive exceptional service. As a Project Coordinator within our business administration specialization, you will manage the lifecycle of various engagements, from initial documentation to final billing, all while maintaining the highest standards of confidentiality and professional integrity.
This Project Coordinator position is ideal for a professional who thrives in a high-stakes, fast-paced environment and possesses a meticulous eye for detail. You will act as a central point of contact, coordinating intricate schedules, preparing sophisticated written materials, and managing data within proprietary systems to drive project success. Working within the business administration field at this level requires a unique blend of technical proficiency in MS Office and the interpersonal agility to build relationships with both internal teams and external global clients.
Skills
• Advanced proficiency in MS Office applications, specifically Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage and prioritize multiple tasks simultaneously.
• Exceptional written and verbal communication skills, with a focus on professional correspondence and editing.
• Proficiency in using CRM systems (e.g., Salesforce) and project management tools.
• Strong customer service orientation to support both internal team members and external clients.
• Ability to solve complex problems by gleaning meaning from available data and applying personal wisdom.
• Interpersonal agility to relate well to diverse groups of people and build solid professional relationships.
• A “can-do” attitude with the self-motivation to work effectively without direct supervision.
• High degree of professional integrity and the ability to keep confidences.
Advantages
• Competitive annual salary range of $70,000 – $80,000.
• Opportunity to work in a prestigious Calgary Downtown location.
• Growth-oriented environment with exceptional training and development opportunities.
• Exposure to a global organizational consulting landscape and high-level business strategy.
• A diverse and flexible work environment where excellence is recognized and rewarded.
• The chance to play an integral role in the success of a world-renowned professional services firm.
• Support from a global leader in talent solutions through Randstad Professional.
Responsibilities
• Manage all administrative aspects of business engagements, serving as the knowledgeable focal point for project activity and communication.
• Prepare and format high-quality written materials, including proposals, position specifications, status reports, and appraisals.
• Organize and collect data for complex reports, ensuring accurate proofing, binding, and timely delivery.
• Handle sensitive and confidential information with extreme discretion when communicating with external partners and clients.
• Maintain and update proprietary databases and CRM platforms like Salesforce with a high emphasis on information quality and data integrity.
• Open and track business opportunities, ensuring all development activities are documented and reported accurately to senior consultants.
• Coordinate complex scheduling and travel arrangements, including international travel profiles and multi-party video conferences.
• Manage the full accounting lifecycle of a project, including opening and closing assignments, accurate coding, and fee allocation.
• Process client billing, manage invoices, and monitor accounts receivables to assist in timely collections.
• Submit detailed expense reports for consultants and process reimbursements for external candidates.
• Run weekly aging reports and draft billing adjustments as required by the business.
• Participate in regular staff meetings to stay aligned with evolving technology and organizational processes.
Qualifications
• 5-10 years of…
Title: Executive Assistant/Project coordinator
Company: Randstad Canada
Location: Calgary, Canada
Category:
