Overview
Executive Assistant, Secretary Jobs in Singapore, Singapore at IHH Healthcare
Title: Executive Assistant, Secretary
Company: IHH Healthcare
Location: Singapore, Singapore
Job Summary
We are seeking a dedicated and highly organized Executive Assistant to the Top Management to provide comprehensive administrative support. The ideal candidate will excel in multitasking, possess excellent communication skills, and have a strong attention to detail. This role requires discretion, professionalism, and the ability to handle sensitive information with utmost confidentiality.
Responsibilities:
Complex Calendaring: Proactively manage and prioritize the meetings and appointments, ensuring efficient use of their time.
Meeting Coordination: Organize and attend meetings, take detailed minutes (when applicable), and ensure prompt and accurate dissemination of communications from Senior Management to internal and external parties.
Expense and Vendor Management: Manage expenses and vendors including purchase orders, invoices, etc.
Travel Planning: Manage travel arrangements for the Top Management, including itinerary planning, accommodation, and transportation.
Communication: Clear and strong verbal and written communication skills with both internal and external parties. Draft, proofread, and edit a variety of documents, including correspondence, contracts, meeting minutes, reports, speeches, and presentations.
Project Management: Manage and maintain Top Management’s special and strategic projects, handling confidential information
Requirements:
Bachelor’s degree/Diploma in a relevant field preferred.
Relevant experience supporting senior management.
Exceptional communication, interpersonal skills and stakeholder management skills
Strong organizational and time management skills.
Ability to handle and manage multiple projects at once
Proficient in MS Office
