Overview
Executive Assistant, Senior Associate Jobs in Boston, Massachusetts, USA at State Street in
Executive Assistant, Senior Associate (Finance)
Executive Assistant, Senior Associate (Finance)
We are seeking an Executive Assistant (EA) who will be responsible for a wide variety of administrative duties in support of State Street executives. The
dynamic
nature of this role requires that the ideal candidate have exemplary time management skills, be highly
organized and detail-oriented
, a quick learner and able to anticipate executives’ needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the
Senior Management
Team, Board of Directors, and corporate partners.
Responsibilities:
Work directly with 2-3 executives to support all aspects of their daily work routine
Maintain executives’ calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision
Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners
Exercise discretion in committing the executives’ time and evaluating needs
Arrange complex travel (domestic and international)
Prepare, reconcile and submit expense reports
Serve as a liaison between the executives, their teams and executive partners. This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution
Determine priority of matters of attention for the executives; redirect matters to staff to handle, as appropriate
Keep the executives advised of time-sensitive and priority issues, ensuring appropriate follow-up
Routinely perform a wide variety of support duties including handling printing, faxing, mail/overnight packages, copying, filing, and email/messages and sort and triage mail
Prepare a variety of materials on a daily weekly or monthly basis such as meeting handouts and meeting agendas
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed
Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information
Work collaboratively with others across multiple business lines and geographies
Qualifications:
Five plus years of executive administrative experience
Proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel); advanced knowledge of Microsoft Outlook including calendar tasks, journals and contacts
Exceptional writing, editing and proofreading skills
Exercise good judgment in the face of ambiguous information
Ability to use discretion in researching and analyzing problems
Enjoys a rapidly changing environment; ability to adapt to changing priorities and meet deadlines
Strong interpersonal skills and customer-service oriented with skills in establishing and maintaining effective working relationships at all levels
Self-motivated, willing to assume responsibility without direct supervision
Salary Range:
$50,000 – $95,000 Annual
The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.
Job Application Disclosure:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Salary Minimum: 50000
Salary Maximum: 95000
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Title: Executive Assistant, Senior Associate
Company: State Street in
Location: Boston, Massachusetts, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin)
