Overview
Executive Assistant-Temp Jobs in San Ramon, CA at The Cooper Companies
Full Job Description
CooperVision, a division of CooperCompanies (NASDAQ:COO), is one of the world’s leading manufacturers of soft contact lenses. The Company produces a full array of daily disposable, two-week and monthly contact lenses, all featuring advanced materials and optics. CooperVision has a strong heritage of solving the toughest vision challenges such as astigmatism, presbyopia and childhood myopia; and offers the most complete collection of spherical, toric and multifocal products available. Through a combination of innovative products and focused practitioner support, the company brings a refreshing perspective to the marketplace, creating real advantages for customers and wearers. For more information, visit www.coopervision.com
Scope:
This role requires a strong emphasis on autonomy, good judgement, decision making and personal accountability. The Executive Assistant role requires extensive detail orientation and solid organizational and project management skills, to meet tight deadlines while juggling multiple critical requests and projects across our global teams.
Job Summary:
The Executive Assistant provides high level support to and partnership with their senior executives. Acts as an extension to the executives in all aspect of communication, planning and coordination inside and outside the company. Responsibilities include planning and executing on areas such as global travel, global calendar management, global event management, special projects and administrative tasks, on behalf of their executives.
Essential Functions & Accountabilities:
Executive Support and Management
Proactively anticipate needs and identify ways to build capacity and create efficiencies for executives he/she supports, with our business priorities in mind
Act as a conduit between executive and leadership team and other senior executives, across many communication channels, while upholding a high level of integrity and discretion in handling confidential information as well as professionalism
Provide rapid triage and referral of matters to appropriate parties across a global organization for action and follow up to ensure proper resolution
Building and maintaining strong relationships with people at all levels, inside and outside of the organization
Coordinate, manage and anticipate executives’ complex calendar and schedule
Plan and arrange all business travel and itineraries for executive (global and domestic)
Manage expense report coordination and submission
Create or tailor routine and non-routine correspondence, memorandums, presentations and reports
Manage and execute projects and tasks quickly with little to no guidance, react with appropriate urgency, problem solve and take effective action, often times with limited information
Supporting the executive in every facet of leading their business functions. Miscellaneous administrative tasks and projects, as needed
Track and help drive completion of key deliverables and follow up on outstanding items
Event Management and Planning
Planning and preparing logistics for company and functional team/department meetings and events, including but not limited to, securing and negotiating a venue, making all travel arrangements, calendar invite coordination, catering, audio/visual, attendee management, print development, shipping & packing event materials, on-site registration, post-event procedures and any other logistical coordination required
Arrange frequ…
Title: Executive Assistant-Temp
Company: The Cooper Companies
Location: San Ramon, CA
Category:
