Overview
Executive Assistant to CEO at Global Company Jobs in Chicago, IL at C-SUITE ASSISTANTS
Title: Executive Assistant to CEO at Global Company
Company: C-SUITE ASSISTANTS
Location: Chicago, IL
A global company is looking for an Executive Assistant to the CEO. The role is in-office, with the opportunity to work remotely when the CEO travels (the CEO travels up to 50% of the time). The culture of the office is positive and supportive.
About the Job:
- Managing complex calendar, coordinating meetings, appointments, and competing priorities to ensure clear visibility into daily, weekly, and long‑term schedules
- Identify and implement opportunities to streamline workflows, enhance processes, and improve overall organizational effectiveness for the CEO and leadership team
- Vet and prioritize the CEO’s emails
- Prepare materials for meetings (including Board meetings) distribute materials, and ensure appropriate follow‑up and support
- Lead projects and initiatives, including conducting research and analysis on behalf of the CEO
- Coordinate and partner with other Executive Assistants
- Coordinate complex travel arrangements, including detailed itineraries, accommodations, and logistics
- Attend events with the CEO
- Process expense reports
- Handling highly confidential and sensitive information with the highest level of discretion, professionalism, and integrity
- Some off-hour availability required
About You:
- Minimum of 7 years of experience supporting a CEO
- BA/BS from a college or university (or 10 years of experience supporting a CEO)
- Experience supporting a senior executive in a global organization a plus
- Advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook) and related productivity tools, with an aptitude to learn and leverage new technologies
- Strong communication skills: written and verbal
- Strategic thinker
- Polished, professional demeanor and the gravitas to interact with high-level executives
- Outstanding communication skills
Salary, Bonus, Benefits (medical, dental vision), 401K, Life Insurance, 4 weeks Paid Vacation
Hours: 8-5
