Overview
Executive Assistant to Chief Advertising Officer/CAO Jobs in New York City – New York – USA at Washington Post
Position: Â Executive Assistant to Chief Advertising Officer (CAO)
Job Description
The Executive Assistant to CAO is a role that embodies
professionalism
, discretion, confidentiality, and
collaboration
. It’s a highly responsible-and highly rewarding-role; one that demands a mastery of time management, strong organizational skills, excellent interpersonal skills, and deep
attention to detail
. Working alongside the CAO on developing client opportunities, identifying and prioritizing critical activities, organizing meetings and special events, supporting the CAO in improving team’s effectiveness, and providing great
client support
are just a few of the duties essential to this role.
This position can be based in our Washington, DC or NYC office.
Motivation:
You understand how to support an executive at a large and complex organization. You enjoy working directly with clients and playing a role in developing new business opportunities. You anticipate needs, obstacles, and opportunities and develop solutions proactively. You genuinely enjoy providing
exceptional service
to a broad and
diverse
set of stakeholders.
You are
comfortable communicating with high level executives both internally and externally and partnering with executive assistants in other departments and at our client and agency partners. You create professional, fun, and memorable onsite events and experiences for employees and executives. You build and leverage relationships internally and externally to achieve results.
Responsibilities:
Manage CAO’s schedules by scheduling meetings, reminding about upcoming appointments or reschedules, and alerting about time-sensitive tasks. Provide general administrative support by arranging travel, submitting expenses for reimbursement, answering phones, organizing and maintaining confidential files, and maintaining office supply inventory. Prepare CAO’s briefings for industry events and client meetings by gathering and synthesizing relevant information. Prioritize requests from internal and external stakeholders, clients and partners based on urgency, importance, and relevance to the CAO’s priorities.
Develop and implement a process to review the requests with the CAO. Help maintain strong relationships with clients and drive successful outcomes from client meetings by sending timely follow-up emails, summarizing key points discussed during the meeting, confirming action items or next steps, scheduling follow-up meetings or calls, preparing materials or reports for follow-up discussions and tracking progress on client follow-ups.
Assist in drafting and disseminating important announcements, updates, and memos to team members. Manage the
communication
schedule for the executive and the team, ensuring that important deadlines, meetings, and events are scheduled and communicated in a timely manner. Organize events (small dinners with clients, internal dinners, team events and off-sites) by recommending a venue, coordinating with events vendors (catering, vendor booths, games, bands, etc.),
and creating memorable experiences at employee events with thoughtfully curated prizes, vendor selections, and engagement. Lead cross-functional working groups across Client Solutions focused on planning moments for cultural connection and
recognition
. Assist in developing processes to track team progress against …
Title: Executive Assistant to Chief Advertising Officer/CAO
Company: Washington Post
Location: New York City – New York – USA
Category: Administrative/Clerical
