Overview
Executive Assistant to Chief Executive Officer Jobs in Philippines at Essentia, Inc.
Title: Executive Assistant to Chief Executive Officer
Company: Essentia, Inc.
Location: Philippines
The Executive Assistant to the Chief Executive Officer (CEO) is responsible for providing comprehensive, confidential, and professional support to the CEO of Essentia Inc.. This role ensures the efficient functioning of the CEO’s office and serves as a trusted partner, enabling the CEO to focus on strategic initiatives. The Executive Assistant coordinates executive communications, manages complex schedules, facilitates EOS (Entrepreneurial Operating System) alignment, and oversees key administrative and project management tasks.
The position requires a high degree of discretion, excellent organizational skills, proactive problem-solving, and an understanding of executive operations in a fast-paced, high-stakes environment.
Responsibilities
Calendar and Schedule Management:
Strategically manage the CEO’s calendar, ensuring optimal allocation of time to strategic priorities.
Proactively anticipate and resolve scheduling conflicts.
Coordinate appointments, meetings, and events with internal and external stakeholders.
Communication Management:
Manage executive communications, including emails, phone calls, and written correspondence.
Draft, review, and refine executive presentations, reports, and strategic documents.
Serve as a liaison between the CEO and leadership teams, ensuring clear and accurate information flow.
Proactively prepare and organize materials for key meetings, including EOS sessions.
Travel Management:
Arrange complex international and domestic travel, including flights, accommodations, and ground transportation.
Develop detailed travel itineraries and ensure all logistical requirements are met.
Monitor travel expenses and ensure adherence to company travel policies.
Project Coordination and Follow-up:
Manage special projects assigned by the CEO, tracking progress and ensuring alignment with goals.
Conduct research and provide insights to support the CEO’s decision-making.
Prepare comprehensive project reports for the CEO’s review.
Administrative Support:
Process expense reports, manage office supplies, and oversee general administrative duties.
Coordinate with other departments to ensure the CEO’s needs are met efficiently.
Maintain a highly organized digital and physical filing system.
Qualifications
Education: Bachelor’s Degree in Business Administration, Management, or a related field.
Experience: Minimum of 5 years of experience as an Executive Assistant, supporting C-Level executives (preferably also CEOs).
Language Requirements: Excellent English communication skills, both written and verbal.
Technical Skills: Proficiency in using Microsoft Office Suite, Teams, and other communication tools.
