Overview
Executive Assistant to Chief Executive Officer Jobs in Nashville, TN at Rubicon Founders
Title: Executive Assistant to Chief Executive Officer
Company: Rubicon Founders
Location: Nashville, TN
Role: Executive Assistant to the CEO
Company: Rubicon Founders
Location: On-site; Germantown, Nashville, TN
Rubicon Founders
Rubicon is an entrepreneurial healthcare investment firm focused on building and growing transformational companies. Rubicon seeks to both invest and partner to build meaningful businesses that create enduring value by transforming the way people receive healthcare. We look for dynamic, intelligent, curious, and high EQ team members and leaders to create enduring value through our companies.
Role Description
Rubicon Founders is looking to add a highly motivated, detail oriented, Executive Assistant to support our Managing Partner. This role will require in-person presence in our Germantown office and flexibility for after-hours work coordinating in multiple time zones. This individual is successful by managing and executing on schedule, travel, and meeting logistics efficiently – while maintaining a high degree of confidentiality.
Responsibilities include, but not limited to, the following:
Strategic calendar management; able to prioritize appropriately and think critically about trade off decisions between key meetings and appearances
Managing complex travel arrangements including booking transportation, lodging, and itineraries
Expense reporting in a timely manner
Scheduling and coordinating confidential meetings and conference calls; preparing materials and recording minutes
Ordering office supplies, reporting, and maintaining document filing systems
Availability to do variety of tasks from personal errands to high-level executive work
Qualifications
Bachelor’s degree required, or equivalent work experience
3-5+ years’ experience supporting C-suite executives in an EA capacity
Experience in heavy calendar management, travel arrangements, and event planning
Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)
Healthcare industry and startup experience ideal but not required
Comfortable and confident in a fast-paced environment; fully in-office in the Germantown area
Ability to work overtime hours
Common characteristics of the people who comprise Rubicon Founders and our portfolio companies: Smart, detail-oriented, mission-driven, entrepreneurial and operates with urgency
