Overview
Executive Assistant to Chief Operating Officer Jobs in Green Valley, AZ at La Posada
Full Job Description
We are currently seeking a full-timeExecutive Assistantto Chief Operating Officer. This position is ideal for someone who is compassionate, dependable, detail-oriented, prioritizes well, values teamwork, and LOVES seniors.
With over 30 years as a caring and loving community, we are proud of our commitment to provide a lifestyle that maximizes the well-being of our residents.
As a La Posada Executive Assistant, you will work in a beautiful environment with all the tools and equipment you need to succeed.
Why is La Posada the right place to expand your career?
Excellent work/life balance
Competitive salary
Paid Time Off
401(k) with company match
Excellent health insurance
Mileage incentive program if you live over 15 miles away
Beautiful campus with free on-site fitness center
Discount at Los Niños del Valle pre-school and Adult Day Services
Scholarship program. Up to $2,500 per year after 6 months of service plus yearly opportunity for additional scholarship awards
Key Responsibilities:
Works as a cohesive partner with the COO, advising and recommending appropriate actions and decisions.
Performs tasks of varying complexity and confidentiality in support of the COO, including phone call screening.
Manages the COO’s calendar and coordinates meetings as needed
Interacts with Board members, Resident Council leadership, and other community leaders.
Interacts with staff, residents, and visitors by telephone, email, or in person with professionalism and congeniality. Provides services for customers as needed.
Takes and prepares meeting minutes, including Board meetings, Executive Operations Meetings, and other meeting as needed.
Opens and handles mail and correspondence.
Prepares documents of various types of software including Power Point, Visio, Publisher, Adobe/pdf software, Word, Excel and other Microsoft Suite products.
Arranges travel and meetings and prepares expense reports for same.
Plans and coordinates events and meetings.
Operates office equipment such as fax machines, copiers, and telephone systems, and use computers for spreadsheets, word processing, presentations, database management, and other applications.
Organizes, establishes, and maintains approved electronic and paper record-keeping systems for correspondence, documents, materials, or records. Files correspondence, memoranda, reports and other materials in a timely fashion.
Compiles routine and periodic reports as directed. Transcribes management meeting minutes and distributes as directed by the COO.
Performs administrative and/or clerical tasks of varying complexity in support of La Posada’s senior team and departmental leaders as requested.
Trains and advises others in use of software when requested.
Manages special projects when assigned.
Meet with individuals and/or special interest groups on behalf of executives, communities, and board of directors.
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Works with the Accounting Manager or other Finance staff and operating directors to coordinate the annual budget process. Oversees the preparation of annual resident rate increase letters and Extra Service Charges.
Support other leaders as needed.
Skills & Abilities
Education : High School Graduate or General Education Degree (GED), some college preferred.
Ex…
Title: Executive Assistant to Chief Operating Officer
Company: La Posada
Location: Green Valley, AZ
Category:
