Overview
Executive Assistant to Managing Director Jobs in Dubai, United Arab Emirates at Sourcing Connections
Title: Executive Assistant to Managing Director
Company: Sourcing Connections
Location: Dubai, United Arab Emirates
We are seeking a proactive and organised Executive Assistant to provide full-time, direct support to the Managing Director (Founder) of our consulting firm. This hybrid role includes 2–3 days of in-office work per week. The Executive Assistant will manage day-to-day administrative, scheduling, and operational tasks, help implement internal systems, and liaise with internal team members and clients to support business operations and priorities.
Responsibilities
Executive Support
Manage the Managing Director’s calendar, schedule internal and client meetings
Coordinate travel bookings and related logistics
Draft and format emails, proposals, presentations, and internal documents
Assist in managing deadlines, meeting notes, and daily priorities
Maintain digital filing and documentation systems
Project and Operational Support
Support development and implementation of internal policies, procedures, and tools
Coordinate internal projects using project management tools
Track actions and update project dashboards as needed
Assist in systematising operations and improving workflows
Client and Team Coordination
Liaise with clients to arrange meetings, gather information, and ensure timely deliverables
Coordinate with consultants and support staff to collect updates and status reports
Maintain basic HR records and support onboarding using HR software
Assist with data entry and updates in the CRM system
Administrative and Financial Support
Handle expense reporting, petty cash tracking, and invoicing using finance tools
Support documentation and record keeping for payments and client billing
Prepare and maintain accurate administrative logs and financial summaries
Assist in organising internal meetings, team events, and ad hoc activities
Qualifications
Bachelor’s degree preferred
Minimum of 3 years’ experience in an Executive Assistant or Administrative role
Prior experience supporting a Managing Director, Founder, or small business owner is desirable
Required Skills
Excellent organisational, writing, and time-management skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience using or willingness to learn CRM, HR, finance, and project management systems
Reliable, detail-oriented, and capable of working independently in a hybrid environment
About the Company
Sourcing Connections, founded in 2017, is an award-winning, sustainability-driven procurement and supply chain consultancy firm based in the United Arab Emirates, serving clients across the GCC region. As a strategic partner of the Chartered Institute of Procurement and Supply (CIPS), we are committed to upholding global best practices and professional standards in procurement excellence.
Our international team brings a wealth of knowledge and expertise in procurement and supply chain management, consistently delivering value to our clients while championing environmentally and socially responsible practices.
Sourcing Connections is an equal opportunity employer committed to fostering an inclusive and diverse workforce. We welcome applications from all qualified individuals.
