Overview
Executive Assistant to the CEO Jobs in Noblesville, IN at Rain Corp
Position Overview
The Safety Administrative Assistant plays a critical role in supporting the company’s safety and compliance initiatives by providing administrative assistance to the Safety and Recruiting teams. This position ensures that drivers, equipment, and company records remain compliant with industry regulations while assisting in key processes such as onboarding, offboarding, compliance tracking, and safety-related technical support. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively across departments.
Key Responsibilities
Safety & Compliance Support
Assist drivers and Terminal Managers with safety and compliance-related issues, including tracking and organizing monthly maintenance reports, inspections, and compliance trends.
Maintain and track critical driver documents, such as licenses, medical cards, insurance certificates, cab cards, annual inspections, and safety reviews.
Ensure driver and truck compliance lists are up to date and communicate expirations to managers and the Safety Department.
Provide technical support for Samsara/ELD and dashcam systems.
Maintain compliance records and properly update systems such as HireRight, UIIA, and DriverReach per federal and state CDL regulations.
Driver Onboarding & Offboarding
Onboarding
Assist Safety and Recruiting in setting up new drivers for compliance.
Complete driver setup in company systems, including:
Creating driver codes in VI.
Configuring Samsara ELD and setting up tablets.
Adding drivers to UIIA for port access.
Sending onboarding emails to terminals, accounting, and safety teams.
Providing new drivers with login credentials for necessary systems.
Follow up on past employment verifications and ensure compliance with Driver Qualification Files.
Offboarding
Remove departing drivers from all safety and company systems, including VI, DriverReach, Samba, UIIA, spreadsheets, and internal records.
Cancel company-sponsored insurance and occupational accident insurance.
Communicate escrow cancellations with the Finance Department.
Ensure proper documentation of driver separations and update HireRight per legal requirements.
Technology & Equipment Support
Act as the primary contact for driver tablet setup and troubleshooting.
Manage tablet inventory, ensuring proper tracking and cost-effective refurbishment.
Repair tablet software issues in coordination with the Director of Technology.
Provide technical support for company phones, tablets, and other IT needs.
Administrative Duties & Reporting
Maintain driver turnover reports and provide updates to leadership.
Assist with company-wide documentation updates, including formatting and maintaining Standard Operating Procedures (SOPs).
Support safety-related projects and administrative tasks as needed.
Who Should Apply?
Ideal candidates will have:
Strong organizational skills and the ability to manage multiple tasks efficiently.
Attention to detail in compliance tracking and reporting.
Excellent communication skills to interact with drivers, managers, and departments.
Technical proficiency with industry systems such as Samsara, DriverReach, VI, UIIA, and HireRight.
Experience in transportation, safety, compliance, or administrative roles (preferred but not required).
Why Join Calhoun Truck Lines?
Established in 1998, Calhoun Truck Lines is a family-owned intermodal trucking company operating in key logistics hubs across Chicago, Columbus, Detroit, Kansas City, Minneapolis, Omaha, and Savannah. We provide strong regional coverage and efficient transportation solutions while maintaining a commitment to premier service.
At Calhoun Truck Lines, we value safety, communication, teamwork, commitment, and accountability. As a family-owned company, we foster a supportive and collaborative environment where employees can thrive and grow. We are committed to professional development, long-term success, and building a culture of goodwill for those we serve, employ, and partner with.
If you’re looking for a company that prioritizes its people, encourages innovation, and rewards hard work, we invite you to join our team!
Job Type: Full-time
Pay: $23.00 – $24.05 per hour
Expected hours: 40 – 45 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: Hybrid remote in Eden Prairie, MN 55344
Title: Executive Assistant to the CEO
Company: Rain Corp
Location: Noblesville, IN
