Overview
Executive Assistant to the Dean Jobs in Columbus, OH at The Ohio State University
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4/21/2025 (8:00 PM EDT)
25-02256
Administrative Specialist
Pay Grade
12
Salary
$34,673.04 – $52,010.40 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
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Hiring Agency
Cabinet for Health & Family Services | Dept for Community Based Services
Location
Location Varies, USA
The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the commute arrangement at any time.
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families, improve safety and permanency for children and vulnerable adults, and engage families and community partners in a collaborative decision-making process. We offer an exciting opportunity to be part of a team of professionals committed to providing services to the children and families of the Commonwealth.
The Division of Protection and Permanency invites you to join the unique opportunity to build an effective and efficient system of care, support, and assistance for Kentucky citizens who need it most.
The Administrative Specialist assumes the duty of administrative support in order to optimize workflow procedures in the office. This Administrative Specialist will serve as the point person for the management of the Vulnerable Adult Maltreatment registry. This position will also serve as the point of contact for all queries, requests, or issues and will be an integral part of the work force. This position works closely with the Human Services Branch Managers of the Adult and Child Protection Branches.
For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.
Responsibilities include but not limited to:
Manage the Vulnerable Adult Maltreatment registry through coordination with the Commonwealth Office of the Ombudsman and the Administrative Hearings branch.
Manage queries, requests, or issues that are brought to the attention of the Adult and Child Protection Branches.
Review, compile and/or prepare operational records and reports for compliance with federal, state, and agency reporting requirements.
Schedule appointments or meetings for the Adult and Child Protection branches to accomplish agency goals or objectives.
Ability to work independently and with limited supervision.
Possess strong written and oral communication skills.
Ability to multi-task.
Ability to adapt to the ever-changing needs of the Department and Division.
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
CHFS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor’s degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Cliff Bryant at [email protected] or 502-892-1373.
An Equal Opportunity Employer M/F/D
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Title: Executive Assistant to the Dean
Company: The Ohio State University
Location: Columbus, OH
