Overview
Executive Assistant to the President; Secretary of the Board of Trustees and College Jobs in Frederick, MD at Hood College
F006562 Position Status Full Time Grant Funded No Category Clerical Class Code 35 Starting Pay $34,424 Special Note Location Northwest Department NW Humanities Job Summary
Reporting to the assigned campus leader, the Administrative Assistant position is responsible for providing routine clerical, administrative, and project support to their assigned department(s). This position may serve as the primary point of operational and administrative contact for internal and external constituencies.
Primary Duties and Responsibilities
Essential Performance Requirements*
Provides clerical/secretarial support
Performs basic administrative procedures
Performs basic, unit-specific tasks
Maintains unit records
Answers phones and runs front desk
Schedules appointments and maintains calendars
Distributes and sends mail
Prepares and creates memos, emails, invoices, etc.
Performs assigned duties
Service Excellence
Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
Supports the mission, values, goals, and principles of the College
Supervision
Works under the general supervision of assigned department leadership
Performs other related tasks as required
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Required Minimum Qualifications
High School diploma or GED
Two (2) years’ of working experience related to the Essential Performance Requirements
Preferred Qualifications
Associate’s degree
At least one (1) year’s working experience in a college or university setting related to the Essential Performance Requirements
At least one (1) year’s working experience with academic scheduling software/course management systems used in higher education and/or Concur or similar expense management systems
At least one (1) year’s working experience planning/coordinating academic, student engagement events, or educational travel
At least one (1) year’s working experience in contract preparation and management for educational institutions
At least one (1) year’s working experience serving as a liaison between faculty, students, and administrative offices
Knowledge, Skills and Abilities
Knowledge of dual credit programs and the unique requirements for maintaining these educational partnerships
Knowledge of and familiarity with visual and performing arts program administration, particularly music program coordination
Knowledge of stipend processing and faculty payment systems
Skilled in excellent customer service and interpersonal relationships
Ability to work effectively in a collaborative environment supporting various academic departments
Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software
Ability to learn specialized academic administration software
Physical Demands and Work Environment
Physical Demands
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.
Accommodations
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Special Instructions Summary Posted 05/09/2025
Posting Contact Summary
Should you have questions specific to this position please contact the following individual
Contact
Lisa Benedetti
[email protected]
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Title: Executive Assistant to the President; Secretary of the Board of Trustees and College
Company: Hood College
Location: Frederick, MD
