Overview
Executive Assistant to VP of Partnerships Jobs in United States at 9/11 Day
Title: Executive Assistant to VP of Partnerships
Company: 9/11 Day
Location: United States
About 9/11 Day
9/11 Day is the nonprofit that established the federally recognized September 11 National Day of Service and Remembrance. Our mission is to inspire millions of Americans to rekindle the remarkable spirit of unity and compassion that emerged after 9/11, and to perform good deeds and acts of service in tribute to the 9/11 victims, survivors, first responders, and members of the military who bravely rose in service in response to the attacks.
Position Summary
9/11 Day seeks a seasoned, proactive, and highly organized Executive Assistant to work closely with the Vice President of Partnerships. This is a fast-paced, high-trust role that sits at the heart of our work with corporate sponsors and supporters.
You’ll be the go-to person for keeping everything moving – from managing a busy calendar and preparing for sponsor meetings, to staying on top of follow-ups and ensuring no detail gets missed. If you love being the steady hand behind a busy leader and find joy in creating order, systems, and support that help people shine, you’ll thrive in this role.
Key Responsibilities:
Sponsor Management Support
Manage direct communication with an extensive portfolio of corporate sponsors – ensuring every interaction is timely, professional, and reflects the tone and values of 9/11 Day.
Track sponsor commitments and deadlines to ensure that nothing falls through the cracks.
Keep our sponsor info organized – from CRM updates to signed agreements.
Help draft and format presentations, reports, and briefing docs.
Executive Administrative Support
Manage scheduling, calendar coordination, and travel planning.
Prepare materials for internal and external meetings, including agendas and notes.
Stay on top of emails and other communications, flagging what’s essential and helping respond when needed.
Support the VP with research, data entry, and the organization of partnership materials.
General Operational Support
Seek opportunities to streamline our workflow and enhance our systems.
Pitch in on special projects, time-sensitive priorities, and general day-to-day tasks.
Collaborate with other team members to ensure partnership efforts remain aligned and on track.
You Might Be a Great Fit If…
You’re a natural organizer and thrive on making things run smoothly.
You’re resourceful – the kind of person who figures things out before being asked.
You love supporting someone else’s success and being their go-to person.
You write clear, friendly emails and communicate with care and professionalism.
You like to stay busy, are energized by purpose-driven work, and can juggle multiple things at once without losing your cool.
Qualifications
At least 5 years of experience in a similar role supporting senior leadership.
Experience managing relationships or communications with external partners or stakeholders.
Strong communication, organizational, and time management skills.
Technologically proficient (Google Workspace, Slack, Adobe).
A commitment to the mission and values of 9/11 Day.
