Overview
Executive Coordinator Jobs in Rapid City, SD at Great Plains Tribal Leaders Health Board Inc
Full Job Description
Job Summary:
This position is responsible for providing executive-level administrative support to the Great Plains Tribal Leaders Health Board (GPTLHB) executive leadership by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for Executives.
Essential Functions:
Assists in meeting plans, coordination, and implementation through tasks including agenda preparation, assembling required meeting packets, take meeting minutes and other needed meeting requirements. Attends and creates minutes at meetings as assigned.
Screens supervisors telephone calls; determines which matters can be handled independently; refers some to another office or person to handle; responds to inquiries without advice or direction.
Opens, sorts, and distributes correspondence, including email, faxes, and postal mail; reads and analyzes submissions, letters, agendas, memos and determines significance; routes to appropriate personnel in a timely and efficient manner. Prepare executive responses to routine memos, letters, or correspondence.
Creates, composes, edits, produces and/or distributes varied correspondence, reports, meeting minutes, notices and other materials, drafts or general instructions; obtains, organizes, and plans suitable presentation of content; reviews work for format consistency, grammatical construction, and typographical accuracy; presents finished materials for review, or distributes.
Inputs data into computer database systems; retrieves, verifies, and corrects information from the computer system. Data analysis; Proficient in Smartsheets, MS Word, Excel, Outlook, and Teams. • Serve as an information source for department, answering questions, making referrals as required, and conducting required research.
Develop and implement an efficient work flow and information tracking/retrieval system across all assigned projects, and maintain/archives files and records
Independently assemble relevant data for Vice President(s) and compiles pertinent statistics or information.
Exercise sound judgment, critical thinking and discretion, maintain strictest confidentiality, independently assess and resolve complex situations/problems, and have the flexibility to respond to shifting priorities and great frequency.
Creates purchase requests for vendors (i.e. Amazon, hotels, etc.) and maintain operations department credit card expenditures, and submits documentation to Finance in a timely manner
Works with a cross-organizational team to coordinate logistics at organization-wide events.
Performs related work as required.
Professional Behavior
Work in a cooperative and professional manner with OHC and GPTLHB staff.
Treat Great Plains tribes and collaborators with dignity and respect.
Advance personal educational development by attending training sessions and seminars as appropriate.
Exemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors and guests.
Foster a work environment of wellness, courtesy, friendliness, helpfulness and respect.
Relate well and work collaboratively with coworkers and all levels of staff in a professional manner.
Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or pers…
Title: Executive Coordinator
Company: Great Plains Tribal Leaders Health Board Inc
Location: Rapid City, SD
Category:
