Overview
Executive Office Coordinator Jobs in Montauk, NY at Montauk Yacht Club
Full Job Description
Proper Hospitality is seeking an Executive Office Coordinator at Montauk Yacht Club, a 107-room luxury property set to debut within The Collective. We offer competitive wages, flexible scheduling, growth opportunities, discounts across our entire portfolio, a comprehensive benefits offering including health and wellness perks, and a fun, exciting environment within the iconic Hamptons in New York!
Spanning 35 acres on Montauk’s Star Island, Montauk Yacht Club offers waterfront views, a private beach, three pools, multiple dining options and over 200 wet slips that can accommodate boats from small day cruisers to 300-foot superyachts. Holding eight decades of East End history as an elite social club and thoughtfully reborn for the modern traveler, guests can expect classic East Coast architecture, well-appointed interiors and detail-driven amenities.
As the Executive Office Coordinator, you will play a pivotal role in providing administrative support to our executive team. You will be responsible for ensuring the smooth functioning of the executive team office, handling confidential information with discretion and assisting in various administrative tasks. Your exceptional organizational skills and attention to detail will be essential in maintaining the highest level of professionalism and efficiency within our hotel.
Key Responsibilities
Manage the administrative portion of the executive team’s daily operations, ensuring the department runs efficiently
Greet and assist visitors to the executive team’s office in a professional and welcoming manner
Handle incoming calls, emails and correspondence, directing them to the appropriate executives or departments-
Schedule appointments, meetings and conferences for the executive team, including arranging travel and accommodations when necessary
Prepare and distribute reports, presentations and documents as requested by the executives
Maintain and update executive team’s calendars, ensuring they are informed of all appointments and commitments
Act as a liaison between the executive team and other departments within the hotel
Assist with event planning and coordination for executive-level functions and meetings
Manage confidential information with the utmost discretion and maintain strict confidentiality
Handle special projects and other duties as assigned by the executive team
Collaborate with the administrative team to streamline office processes and improve efficiency
Qualifications
Bachelor’s degree in Business Administration, Hospitality Management, or a related field preferred
Proven experience as an executive assistant or office coordinator in a luxury hotel or similar upscale environment
Exceptional organizational and time-management skills
Strong attention to detail and accuracy
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite and office management software
Ability to multitask and prioritize tasks effectively
Discretion and the ability to handle sensitive information with confidentiality
A professional and polished appearance and demeanor
Flexibility to work occasional evenings and weekends as needed
Company Overview
Proper Hospitality is made up of a diverse group of passionate individuals who share a common love for hotels and the art of hospitality. Our philosophy is simple: There is a right way to do things and anything less just isn’t proper. We are seeking ou…
Title: Executive Office Coordinator
Company: Montauk Yacht Club
Location: Montauk, NY
Category:
