Overview
Executive Operations Assistant Jobs in Ann Arbor, MI at Insight Global
Title: Executive Operations Assistant
Company: Insight Global
Location: Ann Arbor, MI
Position: Executive Operations Assistant
Duration: 1 year contract- potential extensions + direct hire
Pay Rate: 20-35/hr depending on experience
Required Skills & Experience
- Associate’s, Bachelor’s degree or equivalent work experience
- Looking for someone who can be a right-hand person to the VP of this organization.
- Must be able to help with managing budgets, tracking budgets creating budgets, and as well as be involved in the strategic planning of the business for this team
- 3+ years of recent strong administrative support experience supporting senior leadership (Manager, Senior Manager, VP or Director)
- Basic Knowledge of SAP/Ariba Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams).
Nice to Have Skills & Experience
- Experience supporting engineering or technical teams
- Experience working in a global environment, including coordination with Japan
- Familiarity with SharePoint or document management systems Familiarity with advanced visualization/analysis packages (e.g., Power BI)
- Openness to explore new tools and methods (e.g., AI) to improve work efficiency
- Experience supporting project tracking or reporting activities
Job Description
Insight Global is looking for an administrative and coordination support an engineering team to ensure efficient operation of department activities. This role will support engineers and management by coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders, including partners internationally Primary Responsibilities – Coordinate calendars, meetings, and travel arrangements for team members and leadership – Support preparation, formatting, and distribution of technical reports, presentations, and meeting materials Track and follow up on action items, project updates, and key deliverables – Maintain department records, SharePoint sites, and documentation systems – Support onboarding activities, travel reservations and general team logistics – Coordinate communication with cross-functional teams and global counterparts (including Japan) – Assist with budget tracking, expense reporting, and administrative processes
