Overview
Executive Operations Assistant to the CEO Jobs in San Francisco, CA at SPUR
Title: Executive Operations Assistant to the CEO
Company: SPUR
Location: San Francisco, CA
About SPURSPUR is a nonprofit public policy organization in the San Francisco Bay Area. Through research, education and advocacy, SPUR works to create an equitable, sustainable and prosperous region, where all people thrive. We bring people together from across the political spectrum to develop solutions to the big problems cities face. With offices in San Francisco, San José and Oakland, we are recognized and respected for our independent and holistic approach to urban issues.
Executive Support to the CEO
Manage extremely active calendar for CEO; Provide “gatekeeper” and “gateway” role, creating win-win situations for direct access to CEO’s time and office
Help manage the CEO’s time based closely on her priorities. Effectively operate as the coordinator of her time to ensure every week most closely represents her most important priorities and focus
Collect and drive a list of key decisions and action items the CEO needs to prioritize each month
Maintain a proper system of prioritizing the most important relationships (both external and internal) and make recommendations for whom the CEO should interact with in any given month
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures
Ensure that the CEO is as efficient and effective as possible by keeping them well informed of upcoming commitments and responsibilities, ensuring the calendar reflects their priorities, anticipating their needs and providing operational support
Execute special projects on behalf of the CEO, including but not limited to convenings, VIP dinners, research projects or graphic design projects as assigned
Ensure a seamless work experience for the CEO by handling detailed, time-consuming, or unexpected tasks.
Prepare communication and research for the CEO, including but not limited to, letters, organizational updates and memos, articles and external presentations
Accompany the CEO to meetings as necessary, capture all information and manage follow-up actions and communications
Maintain an effective documentation and filing system for all materials related to the CEO
Organize all travel arrangements for the CEO
Complete monthly expense reports
Support CEO email management
Liaison to the Board of Directors
Staff and host the monthly Executive Committee meetings & quarterly board meetings, including preparing board packets, materials, tracking RSVPs and attendance, room set-up, and taking minutes. Support management of SPUR’s committees
In collaboration with the CEO and other staff and consultants, execute the annual SPUR Board retreat
In collaboration with the CEO support the Board Nominating Committee process, including maintaining board rosters and term information, setting and meeting internal process deadlines, organizing orientation and acknowledging members moving off the board
In collaboration with CEO support select Board sub-committees with agenda development, note-taking, and communication as needed
Ensure that all board member information is accurate and up-to-date in all places where board information appears
In collaboration with SPUR staff, produce the monthly Director’s Report.
Ensure proper filing and archiving of minutes, agendas, and resolutions
Serve as a general point of contact for questions from the Board and about the Board
Ensure compliance with SPUR bylaws
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