Overview
Executive Personal Assistant Jobs in Irvine, CA at Jobot
Title: Executive Personal Assistant
Company: Jobot
Location: Irvine, CA
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Job details
Executive Personal Assistant to CEO
This Jobot Job is hosted by Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the “Easy Apply” button and sending us your resume.
Salary $100,000 – $165,000 per year
A Bit About Us
Are you a highly organized, proactive professional who thrives in fast-paced environments? Elevate your career by providing top-tier executive support to a dynamic CEO!
We are a rapidly growing organization dedicated to innovation, efficiency, and excellence. Our leadership team values precision, discretion, and adaptability, and we foster a collaborative work culture that rewards initiative and problem-solving.
Why join us?
Competitive Compensation – Earn a lucrative salary based on experience.
Comprehensive Benefits – Fully paid medical, dental, and vision coverage.
Financial Security – Company-paid life and disability insurance, plus a 401(k) with company match.
Workplace Perks – Enjoy daily catered lunches and a fully stocked breakroom.
Professional Growth – Join a company in hyper-growth with ample opportunities to advance.
Dynamic Role – Engage in high-level executive support with variety and impact.
Job Details
Must have experience supporting a C-level executive.
Manage and optimize the CEO’s calendar, coordinating appointments, meetings, and events with precision.
Oversee all correspondence, including responding to emails, prioritizing action items, and ensuring timely follow-ups.
Serve as a gatekeeper, resolving conflicts, streamlining workflows, and making recommendations for smoother operations.
Plan and manage complex travel arrangements, including booking flights, accommodations, and ground transportation.
Monitor and adjust itineraries in real-time to address changes or disruptions.
Organize and execute events, showcasing exceptional planning and attention to detail.
Reconcile expenses and maintain detailed records of financial transactions.
Conduct research, prepare documents, and collect information to support decision-making and conserve the CEO’s time.
Assist with ad hoc personal tasks, such as scheduling personal appointments, arranging gifts, and maintaining personal technology.
Adjust to the CEO’s dynamic schedule, providing real-time updates and support as needed.
Be accessible outside traditional office hours to address urgent matters.
Handle sensitive information with the utmost confidentiality and professionalism.
Perform other tasks as assigned, adapting to the evolving needs of the CEO and the business.
Qualifications
Proven experience as an executive or personal assistant, preferably in a high-demand environment.
Superior organizational skills with meticulous attention to detail.
Strong written and verbal communication abilities.
Proficiency in managing complex calendars and travel arrangements.
Adept at using technology, including solid proficiency with Microsoft Excel.
Ability to anticipate needs, think critically, and offer solutions with minimal supervision.
Demonstrates flexibility, resourcefulness, and a proactive attitude.
Interested in hearing more? Easy Apply now by clicking the “Easy Apply” button.
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
