Overview
Executive Secretary Jobs in Easton, PA at City Of Easton
Full Job Description
Class Definition:Highly responsible clerical work involving a variety of routine and complex clerical, secretarial and administrative work in the keeping of official records, providing administrative support to the Mayor of the City and his/her staff, and assisting in the administration of the standard operating policies and procedures of the department.
Distinguishing Features of Work:Working under the direct supervision of the Mayor and his/her Administrative Assistant, the incumbent provides a variety of routine and complex clerical work in the administration of the city government. Typing and/or word processing may vary in the amount from full time to a small amount of time but the necessary part of the work and the materials prepared may be of any variety with respect to subject matter or format. The difficulty and responsibility of other clerical work performed is controlling in allocation to this class. Work often involves application of individual initiative and judgment with review or assistance only upon request in exceptional cases. Work frequently involves complete immediate responsibility for carrying through entire procedure of considerable importance in departmental operations. Work is generally performed independently, but the Mayor and/or his/her Administrative Assistant is generally available for advice in unusual or difficult situations.
Examples of Work:(Note: The following examples of work are only illustrative of the kind of work to be performed by persons of this class and are not intended to be all inclusive or exclusive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.) This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Performs routine clerical and administrative work in answering phones, receiving the public, and providing customer assistance. Answers in-coming calls and routes callers or provides information as required. Operates radios as needed and assists in radio communications; operates base radio as required. Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons. Assists in the procurement of department materials and supplies. Operates listed office machines as required. Receives, stamps, and distributes incoming mail, processes outgoing mail; Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness. Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports. Coordinates travel plans for staff. Prepares records such as notices, minutes, and resolutions. Acts as custodian of departmental documents and records. Assists in budget preparation. Establishes and maintains filing systems, control records and indexes using moderate independent judgment. Maintains inventories and orders office supplies and materials, maintains departmental personnel records. Schedules appointments and meetings, and performs other administrative and clerical duties.
Tools and Equipment Used:Phone switchboard; mainframe computer terminal, personal comp…
Title: Executive Secretary
Company: City Of Easton
Location: Easton, PA
Category:
