Overview
ADMINISTRATIVE SECRETARY I Jobs in Tucson, AZ at State of Arizona
Full Job Description
ARIZONA DEPARTMENT OF CORRECTIONS
REHABILITATION & REENTRY
Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
ADMINISTRATIVE SECRETARY I
Job Location:
Address:
Arizona State Prison Complex (ASPC) – Tucson
10000 South Wilmot
Tucson, Arizona 85734
Posting Details:
Salary: $31,948.00
Grade: 12
Closing Date: 04/26/2024
Job Summary:
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated and qualified individual to perform a variety of administrative support functions for management at the Arizona State Prison Complex-Tucson.
Job Duties:
Performs general administrative functions for the manager to include answering telephones, routing calls, typing correspondence, distributing and filing documentation
Attends meetings and generates minutes, distributes, and files accordingly
Processes incoming and outgoing correspondence
Schedules meetings and makes travel arrangements
Acts as primary timekeeper to include entering time, and distributing and filing payroll documents/reports as requested
Generates, copies, files, and distributes various unit specific reports
Maintains files in accordance with established records retention schedule to include current and archived documents
Ensures audit documents are filed daily and that files and areas are neat and orderly and documentation is destroyed within policy guidelines
Generates purchase orders and distributes to various staff
Orders and maintains office supplies and files for the unit
Assists in quarterly inventory and purchasing of supplies
Drives on State business
Performs other duties appropriate to the assignment
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
General office practices and procedures
Computer, Microsoft Office, and Google Suite components
Business English and basic mathematics
Report preparation
Office equipment operation and filing systems
Payroll practices and procedures
Skill in:
Composing routine correspondence, including proper format, spelling, and language usage
Verbal and written communication
Providing highly detail-oriented results
Record keeping and report generation
Time and project management
Scheduling meetings
Establishing and maintaining interpersonal relationships
Taking and transcribing meeting minutes
Ability to:
Maintain files of correspondence, records, and reports
Maintain confidentiality
Adapt to changing priorities
Learn and adhere to department policies and procedures
Work in a prison environment
Selective Preference(s):
One (1) year professional office experience and proficient use of Microsoft Office and Google Suite
Pre-Employment Requirements:
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
Emp…
Title: ADMINISTRATIVE SECRETARY I
Company: State of Arizona
Location: Tucson, AZ
Category:
