Overview
Executive Secretary Jobs in Dover, DE at State of Delaware
Description of Work
This posting is for 2 positions: 60011499 and 60035974
This position is in the Budget & Finance Division; Accounts Receivable office and is responsible for promoting and reinforcing policies and procedures for NCDA&CS as well as handling cash receipts. This position certifies deposits in NCFS, performs duties with Core Banking, prepares general ledger journal vouchers for entry into NCFS and is back up to the other Cashier/Accounting Tech II. This position involves credit cards, mail in deposits, scanning, filing and other duties as needed. This position must have excellent customer service skills to assist and communicate effectively with department and division personnel via email, phone and personal contact and must be able to work independently and under strict deadlines.
The primary purpose of this position is to record deposits into the Cash Management Control System (CMCS) and into the North Carolina Financial System (NCFS). This will include various budget codes. This position will also assist the supervisor with special projects and other various duties as assigned. Ensures deposit amounts and CMCS certifications for all receipts are in compliance with general statutes. Prepares and submits related journal entries in NCFS. Assists with month-end close by ensuring all related deposits have been processed by the 5th workday and will assist with the reconciliation of BD800 between CMCS and general ledger. Supports the financial reporting process related to fines & penalties, escheating outstanding checks, refunds, and returned checks. Provides excellent customer service to the divisions via email, telephone, and personal contact. It is knowledgeable of all aspects of cash management in order to promote and enforce internal policies and procedures. Assists in resolving discrepancies between customers, banks, divisions, and the State treasurer’s Office to ensure timely and accurate deposits. Assists with special projects including legislated inquiries.
The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.
Knowledge, Skills and Abilities / Competencies
The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application.
To qualify for this position, applicants must document on the application that they possess ALL of the following:
Knowledge of general accounting.
Knowledge of policies and procedures in regards to financial data, claims review, data collection, expenditures.
Written and oral communications are necessary for all contact with division personnel and other state agencies.
Requires familiarity with PC based application software, including Microsoft Excel and Word.
Working knowledge of office methods and procedures.
MANAGEMENT PREFERENCES:
Completed all North Carolina Financial System (NCFS) training modules.
Minimum Education and Experience Requirements
You may qualify by an equivalent combination of education and experience, either through years of education or years of directly related experience, or a combination of both.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate’s related education and experience.
Please follow the instructions to apply online. It is important that your application includes all your relevant education and experience. Text or attached resumes ARE NOT accepted as a substitution for a completed application. Applicants seeking veteran’s/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22.
All Law Enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot’s License or a Commercial Driver’s License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver’s License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.
* Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete. *
Questions regarding this posting? Contact 919-707-3201.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
Title: Executive Secretary
Company: State of Delaware
Location: Dover, DE
