Overview
EXECUTIVE SECRETARY III Jobs in Springfield, IL at State of Illinois
Job Overview
We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently. This role is essential in supporting our daily operations and ensuring smooth communication within the office. A proactive attitude and excellent interpersonal skills are key to success in this position.
Responsibilities
Manage calendars, schedule appointments, and coordinate meetings for team members.
Perform data entry tasks with accuracy and attention to detail.
Proofread documents to ensure clarity and correctness before distribution.
Utilize QuickBooks for basic accounting tasks as needed.
Maintain organized filing systems for easy access to important documents.
Answer phone calls with professionalism, demonstrating excellent phone etiquette.
Assist with administrative tasks such as preparing reports, handling correspondence, and managing office supplies.
Support bilingual communication efforts when necessary to enhance team collaboration.
Requirements
Proven experience in an administrative role or similar capacity is preferred.
Strong calendar management skills with the ability to prioritize tasks effectively.
Proficiency in data entry and familiarity with office software applications.
Experience with QuickBooks is a plus but not mandatory.
Bilingual candidates are highly encouraged to apply, as this will enhance communication within our diverse team.
Excellent proofreading skills with a keen eye for detail.
Familiarity with phone systems and professional phone etiquette is essential.
Strong organizational skills and the ability to work independently while being part of a team.
If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this position!
Job Type: Full-time
Pay: $19.00 – $21.00 per hour
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Davie, FL 33314 (Required)
Ability to Relocate:
Davie, FL 33314: Relocate before starting work (Required)
Work Location: In person
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Title: EXECUTIVE SECRETARY III
Company: State of Illinois
Location: Springfield, IL
