Overview

Executive Secretary, School Counseling Jobs in Skokie, USA at Niles Township High School District 219

  • Position Type:
    Secretarial/Clerical/Executive Secretary
  • Date Posted:
    4/3/2026
  • Location:

    WEST ASSOCIATE PRINCIPAL STUDENT SERVICES

  • Date Available:

    26-27 School Year

  • Closing Date:
    04/17/2026

    • REPORTS TO:
    Department Administrator

    POSITION OBJECTIVE: The job of Executive Secretary
    -205 is done for the purpose/s of performing diversified clerical duties in support of the administrator; conveying information regarding department functions and procedures; coordinating assigned projects and site activities; and ensuring the efficient operation of support functions.

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    MINIMUM QUALIFICATIONS:

  • Experience working successfully in a diverse, multicultural environment.

    • REQUIRED SKILLS:

    • Performs multiple tasks using standard office equipment and software applications.
    • Upgrades skills as needed to meet changing job conditions.
    • Performs basic bookkeeping and record keeping.
    • Performs algebra and geometry calculations.
    • Reads technical information and composes various documents.
    • Facilitates group discussions and analyzes situations to define issues.
    • Applies concepts of grammar, punctuation, and business telephone etiquette.
    • Understands basic bookkeeping principles and operates common office machines.
    • Maintains knowledge of board policy and district, state, and federal regulations/laws.
    • Schedules activities, meetings, and events while gathering and collating data.
    • Works flexibly with others in diverse circumstances using standardized methods.
    • Works effectively with a variety of individuals and groups.
    • Analyzes issues and creates action plans to solve problems.
    • Interprets guidelines independently to solve data-related issues.
    • Communicates with diverse groups while maintaining strict confidentiality.
    • Meets deadlines and schedules while working under constant interruptions.
    • Sets priorities and works effectively as part of a team.

    PERFORMANCE RESPONSIBILITIES:

    Administrative & Operational Support

    • Assists in all aspects of course assessments for the purpose of providing the necessary support to the department.
    • Assists substitutes in department for the purpose of ensuring that programs continue in the absence of the teacher.
    • Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.
    • Represents assigned Administrator in their absence for the purpose of conveying and/or gathering information required for their functions.
    • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit pertaining to District 219

    Coordination, Scheduling & Program Management

    • Coordinates a wide variety of projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
    • Monitors a wide variety of activities on behalf of the assigned Administrator for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
    • Schedules a wide variety of activities for the purpose of making necessary arrangements for the assigned administrator.
    • Attends department and/or in-service meetings for the purpose of recording minutes, coordinating materials distribution, supporting the needs of attendees, conveying and/or gathering information required to perform functions.

    Data Management, Reporting & Research

    • Compiles data from a variety of sources for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator.
    • Maintains a wide variety of manual and electronic documents, files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
    • Prepares a wide variety of reports, documents and correspondence of a confidential and non-confidential nature for the purpose of documenting activities, providing written reference, and/or conveying information.
    • Researches a variety of topics for the purpose of providing information and/or recommendations and/or…

    Title: Executive Secretary, School Counseling

    Company: Niles Township High School District 219

    Location: Skokie, USA

    Category:

     

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