Overview
Facilities Assistant Jobs in New York City, NY at CAA – Creative Artists Agency Careers
Job Description
Who We Are
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.
The Role
CAA is seeking an enthusiastic proactive go-getter to join the New York office as a Facilities Assistant. The Facilities Assistant will provide daily administrative support to the NY Facilities Lead as it pertains to CAA building operations and administration.
Responsibilities
Responsible for all administrative facilities tasks to include:
Manage administrative duties which include, monthly P-Card management, preparing expense reports, and additional office related tasks
Manage Facilities Lead calendar and phone
Review office invoices, forward to Facilities Lead for approval and submittal to AP
Update CAA employee list monthly into the building management portal
Assist with office space planning & keeps space management system up to date (IWMS/CMMS – Space IQ)
Schedule freight access for vendors in the building management portal and submit COI paperwork
Assist with setup of special events, including but not limited to: CAA Halloween Party, Holiday events, Cheer Week, etc.
Assist with all facility related requests
Schedule vendors for maintenance issues
Manages office supply requests for NE region offices (NY, Chicago and Toronto)
Coordinate new hire locations with HR, MR and IT and ensure setup is completed, including name tags, ensuring space is cleaned and has Tech equipment (monitor, phone, and keyboard)
Coordinate on-site office moves
Work with Tech/MR on equipment moves
Maintains supply closets, monitor and order inventory weekly, places all the orders for Facilities and Mailroom and expenses the costs
Creates workstation name tags and install at workstation for all new hires and office moves
Remove workstation name tags for all terminated employees and office moves
Assist with communications with building management teams
Reconcile monthly billing for Fedex, XPO and Iron Mountain
Manage office inventory for items in storage – maintains and updates inventory list
Maintains and organizes all office keys
Coordinates office repair …
Title: Facilities Assistant
Company: CAA – Creative Artists Agency Careers
Location: New York City, NY
Category:
