Overview
Facilities Office Manager Jobs in Lincoln, NE at Nelnet
Company Overview:
CB&I® is the world’s leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 130-year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.
Overview:
The Administration Assistant is responsible for coordinating day to day administrative activities in a specific group, region or function. This position is an Individual Contributor role. They can recognize and solve typical General Services problems with limited supervisory approval. They are tasked with evaluating and selecting solutions from established options. Their work directly impacts their team through the quality of the services or information provided.
Responsibilities:
Perform a variety of research functions and use computer programs to produce reports, spreadsheets, and presentations.
Type and proofread documents, correspondence, and forms.
Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office.
Coordinate and set up meetings and conferences.
Arrange travel and work on special projects.
Maintain the schedule of one (1) or more individuals.
Set up and maintain manual and electronic filing systems.
Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person.
Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
Photocopy, fax, and scan documents as required.
Assure of effective mail and package distribution.
Assist employees and managers with general administrative requests.
Local Requirements:
Assist with local events such as management meetings, board meetings, employee team building and community/charity fundraisers including catering, restaurant bookings, fliers, set up/tear down
Qualifications:
High School Diploma or equivalent.
Two-four (2-4) years of experience working in an administrative assistant role, preferably in a large corporation.
Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary.
Excellent communication skills, both written and verbal.
In-depth knowledge of business procedures, letters, and report formats.
Able to read and comprehend instructions, and write correspondence and memos.
Able to effectively present information to co-workers and the public.
Strong organizational, multitasking, attention to detail, and interpersonal skills.
Able to work well with all levels of internal management and staff as well as clients
Skills and Behaviors:
Positive attitude and willingness to contribute to a team-based environment
Adaptability and Agility to learn and contribute in varying and complex environments
Advanced Self-Awareness and Interpersonal skills
A consistently developing Business and Technical Acumen coupled with a drive to achieve results
Ability to manage complex and sensitive information with tact and discretion
Ability to work in ambiguity and displays cognitive thinking in actions
Title: Facilities Office Manager
Company: Nelnet
Location: Lincoln, NE
