Overview
File Scanning Clerk Jobs in Salt Lake City, UT at Garff Enterprises Corporate Office
Requisition ID:
41787
Work Location:
Human Services – Virginia Beach Blvd offices
Pay Range:
G.23, $49,944.20 – $77,413.51
Starting Salary:
Depending upon Qualifications
Work Schedule:
Monday – Friday 8am-5pm
Part Time Hours/Wk:
Job Open Date:
4/2/24
Application Deadline:
4/9/24
Job Duties:
The Human Services department is seeking a talented Administrative Specialist II to work as the Records Management Supervisor in the Personnel office. The ideal candidate will demonstrate excellent organization and communication skills and have a successful history of maintaining compliance in regard to personnel and Behavioral Health/Developmental Services files. Duties of this position include, but are not limited to:
Oversee the personnel records management function in the Human Resources Division
Supervise administrative staff members to include performance management, work plans, and adherence to policies and procedures when supervising employees
Oversee departmental personnel transactions (FML, LWOP, Performance Reviews, Short-Term Disability, etc.) and serve as back-up as necessary.
Oversee internal training programs to include scheduling and oversight of departmental orientation.
Ensure personnel records, including health, background, and training are accurate, up to date and compliant
Be the primary point of contact for external personnel file auditors (e.g., Medicaid, Virginia Department of Behavioral Health and Developmental Services), and respond timely to requests for information
Serve as primary point of contact with the CQI Division for external desk audits of personnel files
Address external audit findings (e.g. CAP) and coordinate with the CQI Division and program supervisors as needed.
Respond to internal and external inquiries and requests for information by thoroughly researching and preparing responses
Coordinate with DHS Freedom of Information Act (FOIA) team to respond to FOIA requests in accordance with the State Code
Ensure the Library of Virginia records retention guidelines are followed for personnel records
Create and maintain departmental policies and procedures related to records management
Adhere to confidentiality and privacy standards
The City offers a generous benefits package such as health, dental and life insurance, retirement and savings plans. Other key benefits include:
Maternity/paternity and parental leave
Leave donation program
Tuition Reimbursement
Employee Assistant Program
Professional Development
Official City Job Description:
https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Administrative-Specialist-II-01815.pdf
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.005590.6.pdf
Minimum Requirements:
MINIMUMS: Requires any combination of education (above the high school level) and/or experience equivalent to six (6) years in fields utilizing the required knowledge, skills, and abilities, such as business or public administration. SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Additional Requirements:
DMV Transcript: Not Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required:
Preferences:
Two (2) or more years of supervisory experience
Experience in file auditing/compliance
Experience maintaining paper and/or electronic records
Experience creating/maintaining complex reports
Experience with Library of Virginia codes related to records management/retention
Experience facilitating training and/or leading presentations
Experience processing personnel transactions and/or maintenance of an HRIS system
Experience responding to external auditor findings
Special Instructions:
Please complete the application in its entirety and include your resume if required by the posting.
Your responses to any “Supplemental Questions”, if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser’s printing capability.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
Title: File Scanning Clerk
Company: Garff Enterprises Corporate Office
Location: Salt Lake City, UT
