Finance & Inventory Administrator Jobs in Maple Ridge, Canada at STRIVE Recruitment
THE ROLE
We are partnering with an industry leader in lumber, known for consistently delivering high-quality, in-demand products across North America.
An established, family-rooted company dating back to 1974, you would be joining a robust, healthy, wholesale company who focuses on sustainability and environmentally responsible work.
We are recruiting for a Finance/Inventory Administrator to join their Maple Ridge office
. This position is ideal for someone detail-oriented, proactive, and hands-on.
This position is Fully On-Site, Monday to Friday 730am-4pm.
Due to their location not being transit friendly, a reliable vehicle is required.
Responsibilities
Enter inventory transactions in to the ERP system; including receipts of goods and adjusting costs to include extra charges on goods
Inventory items that are not detailed in the ERP system have to be tracked on excel worksheets
Manage accounts payable for multiple companies in both CAD and USD – monitor incoming emails (mail), sending invoices to appropriate personnel for approval; posting on a regular basis to keep up to date information for accounting; g/l coding of payables with assistance from accounting for complex items
Accounts payables are kept in a paperless document management system experience managing PDF documents to make notes / ask for signatures etc. is required
Deposit paper cheques received and post those and electronic payments received in to the ERP system
Prepare manual invoices as needed (.
– for items that are not detailed inventory in the ERP, intercompany charges) and post them to the ERP system
Set the weekly payment run based on customer terms and company daily payments limits
Perform the payment releases and check all backup is published to the document management system
Prepare bank files for the accounts payable using the ERP system and upload those to the bank
Enter wire payments as needed for the payables runs
When ready request the approvers log on and finalize the payments; monitor this is completed to make sure the payments go out on time
Review supplier account statements and take steps necessary to reconcile (request missing invoices, re-send payment confirmation, communicate with the supplier)
Monthly credit card reconciliations and employee expense reports
Accounts payable – set up new suppliers in the ERP system including banking information for electronic payments
Reception functions – answer phone, distribute mail
Office operations functions – order supplies including grocery orders for kitchen, interact with services as required to ensure they are performing as expected (. – cleaners, alarm company, paper products / mats supplier, office equipment)
Assist owners / management if needed with courier shipments, making reservations for flights / hotels
One off payments that can occur outside of the regular accounts payable run
Assist the accounting team as needed to reconcile inventory, or make adjustments to payables
Train as backup for the documentation and invoicing position which includes sales order entry in the ERP system, invoicing shipments, ordering trucks and customs documents required for exports
Requirements
Proven experience as an admin assistant who has done some bookkeeping
Excellent attention to detail and organization
Ability to work independently and manage multiple priorities
Inventory Management is an asset
Compensation
100% employer paid benefits with optional additional tiers
Vacation accrual: to start 4.5% (11 days), 1 year 6.5% (16 days), 5 years 10% (5 weeks)
Company paid RPP is eligible after 2 years of employment
RRSP – Voluntary participation after 2 years of employment
#INDSTRIVE3
Title: Finance & Inventory Administrator
Company: STRIVE Recruitment
Location: Maple Ridge, Canada
Category:
