Overview
Fire Administrative Assistant II Jobs in Jacksonville, NC at City of Jacksonville, NC
Job description
Office Administrator – Full Time – Terrazza Cortebella Las Brias Tiburon (TCLT) located in Ewa Beach
Facility: TCLT – 612 Single Family Homes
PRIMARY PURPOSE: This position supports the Condo Association’s Management and Staff by performing a variety of essential administrative duties as listed below, and other duties as assigned.
Qualifications:
High school or equivalent.
Microsoft Suite (Word, Excel): 3 years (Preferred)
Full Job Description:
Responsible Administrative Assistant/Office Manager to perform a variety of administrative duties, including support to our management staff and fellow employees, assisting in daily office needs and managing our company’s general administrative activities as well as support for processing and submitting HR, Accounting, Payroll and invoicing, and direct interface with owners and vendors. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Word, Excel and office equipment. If you have previous experience and feel you can ensure the efficient and smooth daily operation of our office, we’d like to meet you to discuss this full-time, permanent position.
Responsibilities Summary:
Answer and direct phone calls, take messages and follow up as necessary
Greet and interact with people coming to Admin Office
Edit and distribute email, correspondence memos, letters, and forms
Develop and maintain a filing system, update and maintain office policies and
procedure
Order office supplies and research new deals and suppliers
Assist with preparing parking passes and related for deposits
Maintain staff attendance records and related for all departments
Maintain and update personnel records, payroll, and related
Maintain office files, order and purchase office supplies, track and send invoices
General clerical duties including copying, filing correspondence, billing, and mailing
Contact and respond to owner/agent/resident concerns or complaints regarding
building projects
Keep track of monthly miscellaneous income streams and assist with reporting
Skills:
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Experience working with the HOTSOS application very beneficial
Proficiency in MS Office (MS Excel and MS Word, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School Degree. Additional qualification as an administrative assistant or Secretary will be a plus
Job Type: Full-time
Pay: Depending on experience
Benefits:
Dental insurance
Health insurance
Paid Time Off
Vision insurance
General Working Schedule:
8-hour shift. 1 hour lunch
Monday to Friday
Occasional Overtime as needed
Environment: enclosed air-conditioned office with functional windows. Individual desk, computers, and other office equipment and systems. Located in Central Waikiki.
PHYSICAL DEMANDS:
frequent to continual sitting, computer keyboard use: typing
frequent to occasional walking short distances
occasional bending, stooping
occasional lifting up to 20 lbs.
occasional overhead and lateral reaching
Job Type: Full-time
Benefits:
Dental insurance
Employee assistance program
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Overtime
Work Location: In person
Title: Fire Administrative Assistant II
Company: City of Jacksonville, NC
Location: Jacksonville, NC
