Overview
Fiscal and Administrative Specialist, Office of Faculty Success; Part-Time Jobs in Harrisonburg, USA at James Madison University
Position: Fiscal and Administrative Specialist, Office of Faculty Success (Part-Time)
Working Title: Fiscal and Administrative Specialist, Office of Faculty Success (Part-Time)
State Role Title:Administrative and Office Specialist III
Position Type:Part-time – Wage / Part-time Salaried
Position Status: Part-Time
FLSA Status: Non-Exempt:
Eligible for Overtime
College/Division: Faculty and Curriculum
Department: 100580 – Faculty Success
Pay Band:3
Pay Rate:Hourly
Specify Range or Amount: $18 – $21
Is this a JMU only position?No
Is this a grant-funded position?No
Is this a Conflict of Interest designated position?No
Beginning Review Date:4/8/2026
About JMU:
JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
* A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
* Free Access to the University Recreation Center (UREC):
Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
* A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
* Holiday Breaks:
The university is granted 12 holidays a year.
* Talent Development Trainings:
The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.
Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!
General Information:
We are inviting applications for a part-time Fiscal & Administrative Support Specialist position to support the Office of Faculty Success. Duties will include fiscal and budgetary tasks related to department purchases and travel-related expenditures, reconciliation of small purchase cards, order entry through eVA, and providing administrative, customer service and reception support for the Office of Faculty Success.
* Part-time, 12-month wage position
* On-campus in-person position (reception “front” office environment setting)
* Approximately 25-28 hours of work per week throughout the year
* Work hours are typically during business hours of 8 am – 5 pm
* Working on average 5-8 hours per weekday (Monday-Friday)
* One-hour lunch break
Duties and Responsibilities:
Provides Fiscal Support
* Works to assure the budget reflects mission, vision, and core priorities.
* Provides fiscal support, monitors financial accounts, and maintains a small purchase credit card (SPCC)
* Coordinates with leadership to process travel preauthorizations, expenditures, and reimbursements, etc. through Chrome River, etc.
* Purchases department supplies and submits orders through the state ordering system (eVA)
* Manages employment paperwork (MOUs, position descriptions, etc.) for new hires, including use of Adobe Sign for signatures and data entry in the ePAR system
* Supports Skilled Services Contracts with guest speakers for programs
* Coordinates with the Office Manager on catering needs
Provides Administrative Support
* Coordinates with the Office Manager to make website updates utilizing Cascade (a content management software)
* Completes administrative tasks as assigned to include scheduling, setting up virtual meetings, and creating marketing materials
* Provides customer service and reception support
* Provides day-of-support for events including setup, check-in, and cleanup
* Other duties as assigned
Reports to the Assistant Director of Operations and Adjunct Support, Faculty Success.
Qualifications:
Required
* A general understanding of basic accounting procedures for budget maintenance
* Ability to work independently as well as be a good team member
* Ability to process detailed work with accuracy and efficiency
* Ability to appropriately handle confidential information
* Excellent customer service and people skills to provide a welcoming environment
* Knowledge of basic office practices
* Must be available to work 25 – 28 hours per week during our weekday office hours
* Proficiency with computers and software applications such as MS…
Title: Fiscal and Administrative Specialist, Office of Faculty Success; Part-Time
Company: James Madison University
Location: Harrisonburg, USA
Category:
