Overview
FMO Contract Administrator Jobs in Markham, Ontario, Canada at Black & McDonald
ABOUT THIS CAREER OPPORTUNITY
Reporting to the Billing Supervisor, the Contract Administrator is an integral component to providing clients with quality solutions and service that adds value to their core business.
A positive attitude within a learning environment is essential. You’ll develop solutions related to client needs & challenges; you’ll learn to think on your feet. You’ll receive guidance but not heavy-handed micro-management from your manager. You’ll be relied upon – and trusted – to initiate process improvements that enhance the team’s output and satisfaction.
Duties and responsibilities include but are not limited to:
Timesheet review and management
Daily/Weekly payroll upload
Data entry
Assist the manager in planning and scheduling
Reporting both internally and externally pertaining to contract SLAs and KPIs for key accounts
Facilitate Monthly Contract Renewals and Contract Performance Reporting
Reference and maintain hard and soft copies of client Maintenance Agreements
Assist with registration of new Vendor Management systems and facilitate transactions as needed
Create vendor set up in JDE for new subcontractors
Provide PM schedule to subcontractor and schedule visits
Work order management and validation
Issue purchase order numbers to subcontractors
Receipt vendor invoices and approve for payment
Investigate and provide solutions to subcontractor inquiries
Ad hoc report generation and analysis of reports
Preparing of documentation to assist Accounts Receivable/Payable (e.g., Invoices, Purchase Orders, etc.)
Validating and uploading documents to Share Point
Other duties as assigned
COMPETENCY REQUIREMENTS
Communicates Effectively
Customer Focus
Holds Self and Others Accountable
Teamwork and Collaboration
Values and Respects Others
Ability to analyse financial data
EDUCATION REQUIREMENTS
High School Diploma
Degree or Diploma in Office Administration or related would be considered an asset
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
1-3 years in an administrative role is a strong asset
Maintains a professional demeanour at all times with fellow employees, vendors, sub-contractors and clients
Ability to cope under pressure and maintain focus, dealing effectively with setbacks while remaining positive
Embraces change and always willing to adopt new practices
Self-starter with the ability to manage multiple projects and meet deadlines
Ability to approach problems logically, under pressure and seek innovative solutions
Communicates effectively (verbally and written) at all levels within an organization and with external parties including enforcing authorities
Values and respects others, encourages and supports diversity
Ability to work independently with limited supervision
MS Office (Word, Excel, Project)
Strong technical skills in Excel
JD Edwards or an Oracle-based ERP system is an asset
Demonstrates ability to work in a multi-tasked, fast-paced and changing environment
Ability to work well under pressure
Meet all deadlines
Ability to multitask
Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our client’s mandates, the successful candidate will be required to validate full vaccination prior to hire.
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
A family business with family values
Collaborative and supportive work culture
Ongoing investment in training and development
Team events and outings year-round
Long-term stability
One company with endless opportunities to learn and grow
Title: FMO Contract Administrator
Company: Black & McDonald
Location: Markham, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Administrative Management, Business Administration, Data Entry), Business (Office Administrator/ Coordinator, Administrative Management, Business Administration)
