Overview
HR/Administrative Assistant Jobs in Minneapolis, MN at Icario
Title: HR/Administrative Assistant
Company: Icario
Location: Minneapolis, MN
Department:Talent & Employee Experience
Employment Type:Full Time
Location:Minneapolis
Reporting To:Mary Lohmann
Compensation:$54,600 – $60,000 / year
DescriptionAbout UsHealthcare today is nothing short of amazing. Yet all of it only works when people connect with it. And too often, they don’t. Healthcare can be impersonal. Confusing. All elbows. The record scratch at life’s party. We’re here to help connect healthcare with the people who need it. Which is everyone. How? By listening. Collaborating. And inspiring.
Icario is the leading health action company that deeply understands people, giving our clients the data and tools they need to reach further, overcome barriers, personalize outreach, and connect with people like they’re human. Using whole person data, behavioral science, and digital-first omnichannel pathways, we build long-term value for our customers by helping them put people first and deliver better outcomes faster. This is healthcare that knows us, meets us where we are, has a relationship with us, anticipates our needs, and smoothly and consistently connects us with the right care. This is healthcare that helps everyone live better. Ultimately, our mission is to help move people to do things that are good for them! We’re excited about the path ahead—are you ready to make the world a healthier place, one person at a time?
About The RoleWe’re seeking an HR/Administrative Assistant to support our broader Talent & Employee Experience team and St. Louis Park, MN office. If the idea of having a dynamic role that supports Human Resources initiatives, administrative office tasks, and complex calendar management appeals to you, then we have an opportunity with your name written all over it! This is a visible, high impact position that requires you to visit our St. Louis Park, MN office several times a week; thus living in Minnesota is a must.
Reporting into our VP Talent & Employee Experience, you will support our Talent and Employee Experience team which serves as our Human Resources function, and support our local Minnesota office. We are looking for someone to use their excellent customer service skills to WOW our employees and guests, support calendar management for our executives, and ensure our backend HR processes run smoothly.
Why We Need You
Support our Sr. HR Generalist & Talent Acquisition Specialist with broader HR and recruitment tasks
Maintain accurate & up-to-date personnel data in our HRIS (BambooHR) with integrity & confidentiality
Periodically run reports & audits of HR files to ensure all required documents meet compliance standards
Assist employees with understanding Icario’s benefits, human resource policies & procedures; redirecting them as needed to the relevant subject matter expert
Track & celebrate employee birthdays & anniversaries
Assist with off-boarding procedures
Process expense reports
Additionally, we are looking for this role to Support our Office Manager/Executive Assistant with the following as needed:
Complex calendar management for our executives
Organizing on-site/off-site/virtual meetings and events across multiple time zones
Arranging domestic travel plans, itineraries, and agendas
Managing contract and price negotiations with office vendors and service providers
Retrieving, sorting, routing, sending and handling daily mail, including FedEx or UPS deliveries
Ordering and manage inventory of office…
