Overview
Foundation Financial and Office Specialist [ESP3193] Jobs in Ogden, UT at Ogden City School District
About Us
Pinnacle Fertility is a leading fertility care platform dedicated to fulfilling dreams by building families. With a nationwide network of clinics, we provide cutting-edge technology, compassionate patient care, and comprehensive fertility treatment services, ensuring a seamless and high-touch experience for families on their journey to parenthood. Learn more at www.pinnaclefertility.com.
About the Role
The Office Administrator plays a critical role in ensuring the smooth day-to-day operations of our corporate office. This highly organized and detail-oriented professional will manage office maintenance, handle administrative tasks, and provide exceptional support to our corporate team. The ideal candidate has a hands-on approach, thrives in a dynamic environment, and demonstrates a passion for creating an efficient and welcoming workplace.
This is a full-time, onsite position based at Pinnacle Fertility’s headquarters in Scottsdale, AZ.
Key Responsibilities
Manage mail, including opening, distributing, and processing check deposits.
Maintain a clean and organized office environment, including submitting repair tickets and ensuring common areas and boardrooms are spotless.
Order and stock office supplies to ensure inventory is always replenished.
Greet visitors and handle meal orders, hotel bookings, and restaurant reservations.
Oversee corporate apartments, including stocking fridges, coordinating with third-party cleaning services, and submitting repair tickets.
Manage calendars for corporate team members and coordinate schedules for meetings and events.
Reconcile credit card expenses for key corporate team members, including Beth, Deb, and Jayme.
Plan and execute office activities and events, such as monthly birthdays, National Popcorn Day, and other onsite celebrations.
Create and distribute the monthly office newsletter using Canva, highlighting events, birthdays, and key updates.
Other duties and project as assigned
Position Requirements
High school diploma or equivalent (required).
Proficiency in Microsoft 365 (required).
Experience with Concur, Bill.com, or a similar reconciling software (preferred).
Management of travel arrangements (required).
Canva experience (preferred).
Highly organized and detail-oriented.
Strong interpersonal and communication skills to engage with visitors and team members effectively.
Ability to multitask and prioritize in a fast-paced environment.
Compensation & Benefits
Salary Range: $50,000 – $70,000 annually (final offers based on experience, skills, and qualifications).
Benefits: Comprehensive healthcare, dental, life, and vision insurance. Additional benefits include generous paid time off (PTO), paid holidays, and a retirement savings program. Further details regarding salary and benefits will be provided during the interview process.
Diversity & Inclusivity at Pinnacle Fertility
At Pinnacle Fertility, we value and celebrate diversity. We serve everyone, regardless of gender, sexual orientation, race, ethnicity, or religion. Just as we embrace the diversity of our patients, we foster an inclusive work environment where team members feel supported and empowered. We are proud to be an equal-opportunity employer and encourage applicants from all backgrounds, abilities, and life experience.
Title: Foundation Financial and Office Specialist [ESP3193]
Company: Ogden City School District
Location: Ogden, UT
