Overview
Front Desk Administrative Assistant Jobs in Fargo, ND at Ulteig Engineers
Do you feel called to work in a Christian Ministry?
Do you want to work where you make a difference in the lives of others?
Join us at the Atlanta Mission, where we make a difference in the lives of over 1000 men, women, and children every day by providing food, shelter, clothing, counseling, vocational and spiritual guidance. We get to witness radical life transformations.
As a Front Desk Administrator, you will serve within our ministry by assisting with day-to-day administrative and operational support for clients, staff, volunteers, and donors.
Essential Duties and Responsibilities:
Provides administrative support to several leaders and works with employees at all levels to complete projects of a complex and confidential nature
Greets and provides quality services to clients, donors, and volunteers upon arrival
Utilizes client management system to track client services
Ensures the safety of clients and employees by monitoring visitors and/or guests entrance into the building
Ensures appropriate client supervision and client compliance with policies
Assists with preparing for special events and training. I.e. purchasing supplies, ordering food, set up
Enters maintenance work orders
Answers front desk telephone and directs all calls accordingly
Receives and responds to routine correspondence following established procedures not requiring management review
Analyzes problems, determines possible effective solutions, compiles and analyzes data, and prepares recommendations
Coordinates activities between departments and outside parties
Performs a variety of clerical duties, including, but not limited to data entry, filing, taking messages, recording and transcribing meeting minutes, sorting and distributing mail, desktop publishing, correspondence, copying, scheduling appointments, etc.
Assists with coding and submitting invoices and credit card statements
Orders, monitors, and disperses office supplies
Prepares and maintains weekly service and statistical reports
Responds to inquiries or complaints from clients, volunteers, agencies, or the business community
Assists with medical or mental health emergencies as needed
Assists with de-escalating client conflict
Trains volunteer receptionists
Works closely with volunteer department to ensure volunteers are scheduled and calendars are created
You will uphold the following Christ-centered values:
Humbly Serve: You strive to live, Love and Lead like Jesus
Faithfully Steward: You honor and wisely use the time, talent and treasures that God has provided
Courageously Innovate: You are driven towards excellence, you continuously learn, adapt and improve
Joyfully celebrate: You intentionally appreciate and recognize all that God is doing in and through all the stakeholders of Atlanta Mission.
Strength in Unity: You embrace Gods desire for oneness and kingdom-focused unity.
Position Requirements:
Strong computer literacy in MS Office applications with concentration in Excel and PowerPoint, and experience working in a donor database, Salesforce experience preferred
Able to thrive in a fast-paced environment where multitasking is constant
Good organizational, interpersonal, communication, and time management skills
Diligent and reliable in following through on commitments
CPR and First Aid Certification obtained within 90 days after hired
SPECIAL JOB REQUIREMENTS:
This role will occasionally travel from campus to campus or other locations in the Atlanta area to assist with continuity in providing services. Valid drivers license, good MVR, and must be older than 21 years of age to drive company vehicles
PHYSICAL JOB REQUIREMENTS:
Must have the ability to remain in a stationary position (standing, sitting and/or walking)
Must have the ability to stoop, kneel, crouch, or crawl
Must be able to occasionally ascend/descend stairs
Must be able to distinguish, determine and detest taste or smell
Must have the ability to constantly operate a computer and other office equipment, such as a copy machine, calculator, and computer printer
Must be able to communicate accurate information
Must be able to occasionally lift up to 25lbs
There are no special vision requirements
Title: Front Desk Administrative Assistant
Company: Ulteig Engineers
Location: Fargo, ND
