Overview
Front Desk Administrative Assistant Jobs in Thousand Oaks, CA at ZS
Job Title: Administrative Assistant
Location: Remote
Department: Administration
Reports To: Office Manager/Operations Manager
Employment Type: Full-Time
Job Summary:
We are seeking a detail-oriented and highly organized Administrative Assistant to join our carpentry company. The ideal candidate will provide administrative support, manage daily office operations, and assist in coordinating various tasks to ensure smooth workflow and efficient business operations. The Administrative Assistant will also be responsible for communicating with clients, invoicing, and assisting the team in fulfilling project needs.
Key Responsibilities:
Office Administration:
Manage day-to-day administrative tasks such as , responding to emails, and scheduling meetings.
Prepare and maintain accurate documentation and records, including invoices, contracts, and project files.
Organize and maintain filing systems, digital, for easy access to company documents.
Project Coordination:
Assist with project scheduling, including coordinating carpenters’ and subcontractors’ calendars to ensure deadlines are met.
Monitor project timelines and assist in tracking the progress of ongoing work.
Financial Support:
Assist with bookkeeping, including processing invoices, payroll, and expense reports.
Prepare financial reports for the management team as needed.
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Required Qualifications:
Proven experience as an administrative assistant or in a related administrative role, preferably in the construction or carpentry industry.
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office management software.
Basic knowledge of bookkeeping and financial reports is a plus.
Ability to work independently and as part of a team in a fast-paced environment.
Strong attention to detail and problem-solving skills.
Working Conditions:
part time/ flexible hours
work from home
Job Type: Part-time
Pay: $24.00 – $27.00 per hour
Expected hours: 5 – 12 per week
Benefits:
Flexible schedule
Schedule:
Day shift
Monday to Friday
Work Location: Remote
Title: Front Desk Administrative Assistant
Company: ZS
Location: Thousand Oaks, CA
