Overview
Front Desk Administrative Assistant Jobs in Everett, WA at YWCA Seattle King Snohomish
Full Job Description
Why work with YWCA Seattle King Snohomish?
YWCA SKS is the region’s largest non-profit organization with a 120+ year legacy, focused on the needs of women, with programs serving 7,000 people each year. When you work with YWCA, you make a difference.
We’re women and BIPOC-led, family-centered, and supportive of employees. As a full-time YWCA employee (30+ hours), you’ll enjoy a benefits package including medical insurance, generous vacation, holiday, sick leave plans, and an outstanding retirement plan. Put your passion for racial equity and social justice to work –apply today!
What You’ll Do
The Front Desk Administrative Assistant is responsible for managing daily front desk operations and administrative support at the YWCA’s Everett Regional Center. The Assistant answers and directs all phones calls and emails, welcomes in-kind donations, supports the Shelter Plus Care Program and the operation of the Women’s Working Wardrobe. This position occasionally supports the finance team by processing vendor invoices and updating spreadsheets.
This position has a social justice component that will allow for critical thinking around how the external systems impact the work that we are doing through the lens of racism and intersections with poverty. Valuing diversity and championing anti-racism policy are core values. As an equal opportunity employer, we highly encourage people of color to apply.
Expectations of your role:
Manages daily front desk operations and administrative support at the Everett Regional Center.
Greets and assists community, clients, donors, and vendors ensuring that the highest standards of customer service and welcome are always demonstrated.
Maintains and organizes environment of front desk, lobby/reception, back-office and all common areas.
Keeps entire office clutter free and stocked with necessary supplies and water.
Order office, housekeeping, printing and safety maintenance supplies for Snohomish County division.
Coordinates with vendors.
Supports the operation of the Women’s Working Wardrobe by scheduling appointments and greeting clients.
Performs word processing, data entry, scanning and copying. Updates all agency forms as needed.
Accurately keeps and updates data regarding Sonitrol pin #’s and key usage for staff and volunteers.
Monitors video surveillance system at front desk.
Point of contact for YWCA IT Department and works directly with IT and outside internet, phone and copy providers and businesses.
Performs onsite computer, telephone and copier trouble shooting and maintenance. Submits IT tickets when needed.
Processes incoming and outgoing mail on a daily basis
Monitors grounds of the ERC and ensures exterior lights, parking lot and flower beds are in working order and well kept. Submit maintenance tickets as needed.
Accepts donations for processing.
Complies with YWCA accounting, cashiering, receipting, audit and fiscal controls.
Receiving and documenting payments, fees and donations.
Provides administrative support to Shelter Plus Care Program.
Completes program participant correspondence and birthday cards on a regular basis as assigned by Shelter Plus Care Director
Keeps emergency information updated for all Snohomish County Staff and volunteers.
Documents minutes for monthly All Staff meeting.
Assists Community Resource Coordinator in organizing several annual events includ…
Title: Front Desk Administrative Assistant
Company: YWCA Seattle King Snohomish
Location: Everett, WA
Category:
