Overview
FRONT DESK AGENT Jobs in Ponte Vedra Beach, FL at Gate Hospitality
About the Role
Traxler Management Inc. is seeking a highly skilled and proactive Executive Assistant to support senior leadership. This role requires a dynamic individual with a strong sense of initiative, discretion, and professionalism. The ideal candidate will be able to anticipate needs, manage multiple priorities, and act as a trusted liaison on both personal and business matters. A background in legal or paralegal work is strongly preferred.
This is a critical support role for a high-performing entrepreneur. Success in this position requires excellent judgment, an understanding of business operations, and the ability to work independently with little oversight.
Key Responsibilities
Manage and coordinate leaderships calendar, appointments, and meetings
Serve as a key liaison between the owner and internal and external stakeholders, managing personal communications with discretion, professionalism, and attention to confidentiality
Draft, review, and organize business documents, contracts, leases, vendor agreements, and other legal materials
Conduct legal and business research; assist in compliance, licensing, and operational documentation
Handle confidential personal and business correspondence with discretion
Coordinate travel arrangements, reservations, and personal scheduling
Manage errands and tasks related to Ownerships’ personal affairs, such as property management, appointments, and household coordination
Track and follow up on key projects and deadlines across the business portfolio
Prepare reports, manage expense reimbursements, and support financial tracking
Qualifications
3+ years of experience as an Executive Assistant, Paralegal, Legal Assistant, or in a similar support role
Must have reliable transportation and be willing to travel to Portland, Bend and other regional areas as needed to support multi-location operations.
Outstanding organizational and multitasking skills with strong attention to detail
Excellent verbal and written communication
Demonstrated discretion in handling confidential information
Strong independent judgment and decision-making ability
Proficiency in Microsoft Office Suite, QuickBooks and other task/project management tools
Professional demeanor and the ability to represent leadership with tact and confidence
Preferred Experience
Paralegal certification or demonstrated legal knowledge/experience
Prior experience supporting a business owner or entrepreneur
Familiarity with hospitality, restaurant operations, or service-based businesses
Understanding of regional compliance requirements, HR basics, and business acumen
Experience assisting with both personal and professional matters in a confidential capacity
Additional Traits We Value
High level of emotional intelligence and interpersonal skills
Comfortability in a fast-paced, high-growth work environment.
Proactive, self-motivated, and solutions-oriented
Willingness to take ownership and follow through on a wide range of tasks
Benefits
Health, Dental, and Vision Insurance
401(k) retirement savings options through OregonSaves
Paid Time Off (PTO)
Annual Performance-Based Bonus Opportunities
We’re excited to grow our team and can’t wait to meet individuals who share our passion for great service and a positive workplace culture. If this role sounds like a fit for you, we encourage you to apply. We look forward to connecting with you soon!
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Weekends as needed
Education:
Bachelor’s (Preferred)
Experience:
Personal assistant: 2 years (Preferred)
Ability to Commute:
Springfield, OR 97477 (Required)
Ability to Relocate:
Springfield, OR 97477: Relocate before starting work (Preferred)
Willingness to travel:
25% (Preferred)
Work Location: Hybrid remote in Springfield, OR 97477
Title: FRONT DESK AGENT
Company: Gate Hospitality
Location: Ponte Vedra Beach, FL
