Overview
Front Desk Coordinator/Administrative Assistant Jobs in Richmond, VA at Lighthouse Behavioral Health Center
Duties and Responsibilities
Responsible for administrative support of the manager and other designed management personnel
Provide administrative and clerical support to other areas as needed
Follow instructions, responding to management direction and soliciting feedback to improve performance
Desire and flexibility to work in a fast-paced, team-oriented environment
Superior communication skills in positive and negative situations
Answer telephones, working with caller or redirecting calls as necessary
Superior presentation skills
Demonstrate proficiency in written communication, editing for spelling and grammar and presenting numerical data effectively
Analyze data and provide recommendations
Create daily/weekly/monthly reports and summaries as necessary
Able to work independently, prioritizing work and managing multiple priorities
Detailed oriented, demonstrate accuracy and thoroughness
Manage competing demands and deals with delays or unexpected events
Possess a high-level of organizational and follow-up skills
Arrive consistently to work and on time
Observe safety and security procedures and use of equipment and materials properly
Copy, file and submit Accounts Payable weekly
Proficient in Microsoft Word, Excel, PowerPoint and Outlook
Able to readily learn other computer based applications as necessary
File, copy and fax documents
Complete a variety of special projects as assigned in a timely manner
Run reports and queries as requested
Other duties and assignments as requested by management
Knowledge, Skills, and Abilities
Ability to understand quickly the various Company business divisions and their strategic goals
Possess strong project management skills, organizational skills and attention to detail
Flexible and able to multi-task
Strong interpersonal skills and ability to relate to individuals at all levels within and outside the organization
Ability to communicate clearly and precisely, both orally and in writing
Handle company confidential information with discretion
Honest and have integrity and a good work ethic
Minimum Qualifications
HS diploma or equivalent work experience preferred
Minimum of 3 yrs experience in logistics or warehouse industry preferred
Advanced Microsoft Office skills including Excel, Word, and PowerPoint
Consistent and punctual
Active driver’s license
Physical Job Description
Typical Working Conditions: Primarily work is performed in a temperature controlled office environment with minimal exposure to cold, heat, chemicals, fumes, et cetera. Occasional travel by car or plane to other Biagi Bros. locations.
Equipment Used: General office equipment is used including the computer, phone, keyboard, mouse, copier, scanner, postage machines, metal file cabinets and desk accessories e.g. letter opener.
Essential Physical Tasks: Sitting for long periods of time using company and office applications. Operating office equipment, maintaining files, carrying boxes or paperwork of up to 25 lbs. on occasion. Communication by phone, in person, letters or through email is essential.
Title: Front Desk Coordinator/Administrative Assistant
Company: Lighthouse Behavioral Health Center
Location: Richmond, VA
