Overview
Front Desk Receptionist Jobs in San Francisco, CA at McClure Electric
Welcome to Land, Buildings & Real Estate:
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a LEGACY.”
Department Introduction:
The Real Estate department manages and oversees the non-academic properties on Stanford lands, which the Board of Trustees has designated for the production of income. The Real Estate department performs asset and property management, leasing, sales and acquisition, and development services for these lands on behalf of the University. The areas under management comprise a wide variety of property types, including hotels, medical and commercial office buildings, apartments, retail buildings, single-family homes, and agricultural lands. Among the list of properties overseen by the Real Estate Department include the Stanford Research Park, the Stanford Shopping Center, Vi at Palo Alto, Stanford Creek and Stanford Hills residential subdivisions, 2725-2885 Sand Hill Road office buildings, Rosewood Sand Hill Hotel, 300 – 550 El Camino Real, Menlo Park, and all agricultural leases.
Job Purpose:
Provide complex administrative and operational support with minimal supervision to the Real Estate Development and Residential Services groups.
Core Duties*:
Responsible for leading and/or coordinating administrative functions of the various real estate teams within SRE (Development and Residential Services Departments). Oversee day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input.
Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature.
Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact.
Evaluate functions, policies, procedures, identify issues, and establish and oversee systems of standardized operating procedures (SOPs)
Lead group filing systems architecture and document management. Coordinate file sharing with stakeholders. Manage and archive project materials. Maintain and track off-site storage of project files and materials. Update and maintain electronic databases management.
Provide support to department teams on residential transactions.
Manage team-building activities to maximize team performance and engagement.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Analyze and review material and extract pertinent information for briefing purposes.
Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
Hire and manage development group administrative consultants, interns, and temporary help.
Coordinate development staff onboarding and termination checklist items.
Calendar Management: Plan and schedule Development Team and Residential Services Team calendars without prior or with limited consultation, resolve calendaring conflicts, and respond to requests for availability.
Coordinate mail and package deliveries – send FedEx packages.
Financials: Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; process invoice payments (fees, certifications, permits), PCard verifications & expenditure reimbursements; research, identify, and resolve discrepancies; track down payments when needed. May assist with capital or special equipment requests and/or vendor selection.
Catering orders and set-up/clean-up
LBREIT Liaison – coordinate IT support for development team
Responsible for the coordination of the following:
o Conference room/service vehicle reservations
o Event planning (Fun Committee)
o Ordering supplies and morale gift/card orders (birthdays, bereavement, etc.)
Executes in-house print requests (scanning, etc.)
Maintain membership renewals and contributions to various associations and publications (ULI, Chamber SMC, MP Chamber, SF Biz Times, SJ Biz journal, Palo Alto Online, etc.)
Register development team members for conferences/business events.
Coordinate travel accommodations and arrange travel in compliance with unit, university, and sponsor policies.
Responsible for greeting guests & escorting to conference rooms.
Assists with the coordination of office moves, remodeling and renovations, as needed.
Other duties may also be assigned
Education & Experience:
High school diploma and six years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Physical Requirements:
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
Work Standards:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $38.46 – $46.00 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected]. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Title: Front Desk Receptionist
Company: McClure Electric
Location: San Francisco, CA
