Overview
Front Desk Receptionist Jobs in Chicago, IL at Neighborhood Loans
Apply on WECAN to vacancy ID 227333 at wbsdhr.org
Position Summary: Provides clerical and administrative support to Early Learning programs and initiatives, enhancing educational learning. Manages a high volume of detailed clerical work for administrative and professional staff, often under pressure and with frequent interruptions, while maintaining accuracy and composure.
Essential Functions:
Provide clerical support for program administrator.
Answer phones, provide information, take and deliver messages and direct callers to appropriate individuals.
Support Rolfs building routines including arrival, dismissal, fire drills, etc.
Prepare and maintain student records, including attendance, emergency forms, allergy lists, class lists and databases and prepare reports for specific programs.
Review and approve support staff timesheets and arranging schedules.
Manage staff absences and deploy substitutes to necessary classrooms
Create, copy and disseminate correspondence, notices, records and reports in accordance with program policies and procedures.
Support transportation service requests for bus changes and new/incoming families.
Prepare registration packets, call and schedule registration appointments with families and complete student applications and enter information into the school database.
Additional Responsibilities:
Track and maintain accurate attendance records
Assist and provide new staff with building orientation.
Perform other duties as assigned which are fairly within the scope of duties normally performed by clerical staff.
Handle purchase orders and requisitions.
Update Child Care Counts application monthly
Monitor and edit tracking sheets for accurate attendance and meal counts per CACFP
Enter physical and dental exam records in Childplus and create monthly status reports
Attend to student illness/ contact parents for pick up
INCLUDES FULL BENEFITS: Health Insurance, Dental, Retirement, District paid life and long term disability insurance, as well as voluntary participation in 403(b), additional life, Short Term Disability, vision, and paid time off. Please be certain to upload a resume with your application on WECAN. PLEASE DO NOT SEND THESE MATERIALS VIA U.S. MAIL or VIA EMAIL. Our policy is to return any application materials sent to us unless they have been requested.
Qualifications
Education, License(s) and Experience:
High School diploma and associate degree or equivalent experience in clerical work of a progressively responsible nature.
Experience working with AESOP, Skyward, Child Plus, and Google
Experience and knowledge of the Head Start program Childplus
Experience with the Google platform including Gmail, Sheets, Docs, Slides
Key Skills and Abilities:
Excellent technical skills in District and/or program specific software
Excellent writing and editing skills
Operate a full array of office equipment and track supplies
Communicate cordially and effectively with students, staff, parents, visitors and members of the community
Organize, use time efficiently and work flexibly at multiple tasks and times
Work independently and as a team member and prioritize workload to meet deadlines
Maintain confidentiality in all aspects of the job
Apply on WECAN to vacancy ID 227333 at wbsdhr.org
Job Type: Full-time
Pay: From $22.75 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
No weekends
Work Location: In person
Title: Front Desk Receptionist
Company: Neighborhood Loans
Location: Chicago, IL
