Overview
Front Desk Specialist Jobs in Smithtown, NY at Integrated Medical Professionals PLLC
We are a nationally recognized family-owned consulting firm that operates in the rewarding Merger & Acquisition field. Our clients are a virtual Who’s Who list of multi -million dollar firms in the financial industry. We are looking for a highly experienced and responsible Administrative/Customer Support person to join our team to perform a variety of administrative, customer service, and database maintenance tasks.
The ideal candidate should have excellent verbal and written communication skills, strong typing ability, exceptional computer skills including MS Word, Excel, Outlook, and significant prior experience using and/or managing a customer service database. If you have previous experience that is a fit for our needs, we’d like to meet you.
Responsibilities
Interface and communicate clearly with the CEO/CFO level personnel of our multi-million-dollar clients on a daily basis
Answer and direct inbound phone calls
Occasionally make outbound phone calls
Organize and schedule appointments
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Data entry and maintenance of extensive database that tracks details related to our clients and customers. Accuracy is essential
Provide general support to staff, clients, and customers
Skills
Proven experience as an administrative assistant, office admin assistant, and/or high-level customer service representative
Proficiency in MS Office (Word, Excel, Outlook, in particular)
Significant prior experience using and/or managing a customer service database is preferred
Knowledge of office management systems and procedures
Working knowledge of office equipment, computers, printers, and fax machines
Excellent time management skills and the ability to prioritize work
Attention to detail for accuracy and problem-solving skills necessary
Excellent written and verbal communication skills and typing skills (40-50+ wpm minimum)
Strong organizational skills with the ability to multi-task
Some college is beneficial; Substantial experience in Admin Asst and/or Secretarial positions may be substituted on a case-by-case basis. HS diploma minimum requirement.
Rate of pay will be commensurate with ability and experience of applicant
We are a drug-free workplace and an Equal Opportunity Employer.
Job Type: Full-time
Pay: $15.00 – $22.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Day shift
Monday to Friday
Education:
High school or equivalent (Required)
Experience:
Customer Service or Administrative Assistant: 5 years (Required)
Work Location: In person
Title: Front Desk Specialist
Company: Integrated Medical Professionals PLLC
Location: Smithtown, NY
