Overview
Front Office Admin Jobs in San Diego, CA at Miracle Ear
We’re looking for a highly organized and detail-oriented Administrative Assistant for our DME director to join our team. In this role, you’ll play a key part in keeping day-to-day operations running smoothly by providing administrative support to our staff and management. If you thrive in a fast-paced environment, enjoy helping others stay on track, and have a knack for multitasking, we’d love to hear from you.
Benefits:
Competitive salary commensurate with experience.
Opportunities for professional development and career advancement.
Positive and supportive work environment
PTO
Sick time
Paid Holidays
Responsibilities:
Answering and directing phone calls
Act as point of contact between staff and client
Provide general administrative support Coordinating meetings and appointments
Handling intake and in putting data into Brightree system.
Maintaining filing systems, both electronic and physical
Calling back and following up with patients that require responses with 24hrs
Preparing and distributing communications such as memos, emails, or reports
Handling incoming and outgoing mail and packages
Assisting with document preparation and presentations
Managing office supplies and inventory
Providing administrative support to specific departments or projects
Conducting research and compiling data
Handling travel arrangements for staff
Assist in the planning and execution of projects and events, as needed.
Recording meeting minutes and distributing them as needed
Managing calendars and scheduling for executives
Maintaining confidentiality of sensitive information
Coordinating with other administrative staff to ensure cohesive operation
Assume other duties within the scope of training. (Other duties as assigned)
Qualifications:
Able to multitask, prioritize, and manage time well
Strong written and verbal communication
Accuracy in data entry, scheduling, and documentation
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Google Workspace
Scheduling software (e.g., Calendly, Outlook Calendar)
Able to anticipate needs and offer solutions
Handles confidential information with integrity
High school diploma or equivalent (required)
Associate’s or bachelor’s degree (preferred in some cases)
Scheduling meetings and maintaining calendars
Managing files and records
Drafting emails and correspondence
Booking travel and managing expense reports
Supporting team members or executives
Answering phones and routing calls
Familiarity with office environments and business communication
Salary: $17.50 per hour
Schedule: Mon-Fri 8:30am – 5:00pm
Experience: Skills (preferred)
Work Location: In person
Note – This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned by their supervisor. Job duties may also be adjusted based on organizational and industry needs.
Job Type: Full-time
Pay: $24.77 – $26.24 per hour
Benefits:
Dental insurance
Health insurance
Paid time off
Retirement plan
Schedule:
8 hour shift
Work Location: In person
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Title: Front Office Admin
Company: Miracle Ear
Location: San Diego, CA
