Overview
Front Office Administrator Jobs in Zionsville, IN at Kevin Spees Dentistry
Job Requisition ID: 46952
Closing Date: 05/21/2025
Agency: Department of Central Management Services
Class Title: ADMIN ASSISTANT I – 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $5,423/monthly; Full Range $5,423 – $7,721/monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
****** A RESUME IS RECOMMENDED ******
Posting ID #46952
WHY WORK FOR ILLINOIS?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
POSITION SUMMARY
Are you interested in keeping yourself and others healthy? Do you enjoy providing others with the education and tools to set and meet their wellness goals? Are, or could you be a pro at planning and coordinating wellness activities and events? Are you interested in a career with the State of Illinois? If so, this position may be for you. In this role, you will promote overall health and wellness through effective interventions, communications, and education strategies. The ideal candidate will possess outstanding communication skills and professional experience participating in special assignments or on committees. The ideal candidate will be able to work independently and will be strong in multi-tasking skills and organizational skills. We invite all interested persons to apply!
MINIMUM QUALIFICATIONS
Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
Requires one year of professional experience in a public or business organization, or completion of an agency approved professional management training program.
POSITION ESSENTIAL FUNCTIONS
Under general direction of the Manager of the Wellness Unit for the Group Insurance Division of the Bureau of Benefits, serves as staff assistant to the Manager.
Provides administrative assistance to management and on projects that necessitate initiative and follow-through.
Prepares expenditure documents including vouchers, requisitions, etc., for the Wellness Unit.
Collaborates with the Manager by representing the Wellness Unit in meetings in his/her absence and acts as liaison to visiting officials, representatives, and Department Heads.
Provides technical support to management staff.
Collaborates and assists other managers within the Group Insurance Division on an as needed basis with performing equal or lower level related work which includes backlogs and phone coverage as it relates to the Group Insurance Division.
Performs other duties as required or assigned which are reasonably within the scope of the duties outlined above.
PREFERRED QUALIFICATIONS
Prefers one (1) years of professional experience with group insurance and IRS rules, regulations, and state/federal statutes.
Prefers one (1) years of professional experience promoting health and wellness programs through effective communication and education strategies.
Prefers one (1) years of professional experience with computer applications such as Microsoft Access, Excel, and Word or comparable database, spreadsheet, and word processing software.
Prefers one (1) years of professional experience in data analysis and report writing.
Prefers one (1) years of professional experience communicating highly sensitive information both verbally and in writing.
Prefers one (1) years of professional experience with public speaking, including educational training and member facing activities either in a group or individual setting via in person or telecommunications.
Prefers one (1) years of professional experience with graphic design and/or marketing a program in a public or private organization.
CONDITIONS OF EMPLOYMENT
Requires completion of a background check and self-disclosure of criminal history.
Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
ABOUT THE AGENCY
Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.
STATE OF ILLINOIS BENEFITS
As a State of Illinois employee, you receive a comprehensive benefits package including:
Competitive Group Insurance benefits including health, life, dental and vision plans.
Flexible work schedules (when available and dependent upon position).
10 -25 days of paid vacation time annually (10 days for first year of state employment).
12 days of paid sick time annually which carryover year to year.
3 paid personal business days per year.
13-14 paid holidays per year dependent on election years.
12 weeks of paid parental leave.
Pension plan through the State Employees Retirement System.
Deferred Compensation Program – voluntary supplemental retirement plan.
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.
For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
If this opportunity appeals to you, please apply today!
Work Hours: 8:30 AM – 5:00 PM Monday – Friday
Work Location: 801 S 7th St Springfield, IL 62703-2487
CMS Human Resources
Agency Contact: Mahalia Davis
Email: [email protected]
Phone #: 217-725-2415
Job Family: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
[email protected]
[email protected]
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Title: Front Office Administrator
Company: Kevin Spees Dentistry
Location: Zionsville, IN
