Overview
Front Office Coordinator; Part-Time Jobs in Lincoln, USA at Arbor Day Foundation
Position: Front Office Coordinator (Part-Time 12 PM – 5 PM)
Front Office Coordinator (Part‑time 12 pm – 5 pm)
Responsibilities
- Greet visitors, answer calls, and create a warm, professional first impression
- Manage front‑desk operations including visitor check‑in, security badges, and key distribution
- Partner with the Facilities Manager to maintain a safe, compliant, and well‑functioning office; support building safety protocols (emergency procedures, visitor security, incident reporting)
- Coordinate meetings, room bookings, and schedules to optimize space and team efficiency
- Maintain a clean, organized, and professional reception and meeting space environment
- Support internal teams with administrative tasks and special projects (data entry, coordination, research, Canva designs)
- Manage incoming/outgoing mail, packages, and deliveries with timely communication to recipients
- Serve as a liaison between visitors (vendors, candidates, partners) and internal staff
- Assist with coordination of office events, meetings, and team gatherings
- Oversee Healthy Food Market operations including ordering, stocking, and receiving deliveries
Qualifications
- Passion for the Foundation’s mission, nature, environmental stewardship, and people
- Service‑first mindset, creating welcoming, positive experiences for employees and visitors
- Strong ownership and accountability; takes initiative, follows through on commitments, and ensures a smooth front‑office experience
- Attention to detail and operational excellence; brings organization, accuracy, and care to the work
- Clear, thoughtful communication skills, both verbal and written
- Strong interpersonal skills and the ability to build trust and rapport quickly
- Proactive, dependable approach with the ability to anticipate needs and take initiative
- Skilled at working both independently and collaboratively to support team success
- Comfort with Microsoft Office tools and project management platforms (Outlook, Teams, Word, Excel, SharePoint, One Note, )
- Physical ability to bend, twist, and lift up to 25 lbs
Success Criteria
- Visitors and employees consistently experience a welcoming, organized, and professional environment
- Front‑office operations run seamlessly with strong attention to detail and responsiveness
- Meetings, spaces, and resources are efficiently coordinated with minimal disruption
- Safety protocols are understood, supported, and consistently followed
- Internal teams feel supported through timely, reliable administrative assistance
Benefits & Perks Health & Insurance
- Medical, Dental, and Vision Coverage – Multiple plan options, including PPO and HDHP
- Company‑Paid Life Insurance – $15,000 basic coverage, plus voluntary options
- Short‑ and Long‑Term Disability – Fully covered by the company
- Employee Assistance Program (EAP) – Free, confidential counseling and resources
- Supplemental Insurance Options – Accident, Critical Illness (includes infertility coverage), and Hospital Indemnity plans for additional protection
Financial Wellness
- 401(k) Retirement Plan – Immediate eligibility with company match up to 5%; full vesting after 5 years
- Flexible Spending Accounts & Health Savings Account – Pre‑tax savings for healthcare and dependent care expenses
Time Off & Leave
- Paid Holidays – Eight paid holidays, one floating holiday, and an annual “Unplug Time” during the holidays
- Parental Leave – 12 weeks paid for birthing parents; 2 weeks paid for non‑birthing parents; also inclusive for adoptions
- Paid Time Off – Vacation, sick leave, volunteer time off
Learning & Growth
- Professional Development – Access to Linked In Learning and tuition reimbursement
- Annual Learning Goal – Encouraged to spend 40+ hours on development
Wellness & Perks
- Health Joy App – Included with health plan for easy care navigation
- Wellness & Recognition – Incentives and recognition gifts awarded on work anniversaries & birthdays
- Exclusive Discounts & Free Admission – Tree Adventure, Arbor Lodge State Historical Park, golf and more
Equal Opportunity Statement
The Arbor Day Foundation is an equal opportunity employer. The Arbor Day Foundation is committed to equal employment opportunities. We will not discriminate against Team Members or applicants for employment on any legally recognized basis [“protected class”] including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual orientation, marital status, national origin, age, pregnancy, childbirth or related medical conditions, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
We participate in E‑Verify and will provide the federal government with your Form I-9 information to confirm your authorization to work in the U.S.
If you need reasonable accommodation to complete your application or participate in the interview process, please contact us at 402‑474‑5655.
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Title: Front Office Coordinator; Part-Time
Company: Arbor Day Foundation
Location: Lincoln, USA
Category:
