Overview
Front Office Manager Jobs in Rockville, MD at Potomac Perio-Implant Excellence in Aesthetics and Regeneration
The Front Desk Receptionist/Administrative Assistant will oversee the general administrative function and activities of the office.
Supervisory Responsibilities:
· Oversees the daily work activities of the office.
Duties/Responsibilities:
· Performs and facilitates maintenance of all supplies throughout the clinic.
· Welcomes and directs visitors and clients.
· Administrative duties such as answering phones, sorting and distributing mail, and preparing/scanning documents as needed.
· Oversees material requests for all ABA therapists.
· Assists with company social media postings
· Assists employee rewards and events programs
· Maintains the inventory of office supplies; orders new supplies as needed. Creates and maintains office supply inventory.
· Maintains office files; implements an efficient system for other staff to access files and records.
· Completes, prepares and distributes various forms and reports.
· Assists with financial records and files such as reimbursement and expense vouchers.
· Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
· Maintains clinic-wide phone systems.
· Schedules meetings and daily operations.
· Coordinates and schedules travel, field trips, meetings, and appointments for managers or supervisors.
· Sends phone or email reminders for appointments.
· Evaluates and implements policies and procedures.
· Contact outside vendors and clients as needed.
· Responds to and resolves administrative inquiries and questions.
· Records and distributes minutes or other records for meetings.
· Performs other related duties as assigned.
Required Skills/Abilities:
· Extensive knowledge of office management procedures.
· Excellent verbal and written communication skills.
· Excellent interpersonal and customer service skills.
· Excellent organizational skills and attention to detail.
· Excellent time management skills with a proven ability to meet deadlines.
· Proficient with Microsoft Office Suite or related software.
· Ability to be a team player.
Education and Experience:
· High school diploma or equivalent required
· At least two years of medical administrative and clerical experience required.
· Bi-lingual strongly preferred.
Status:
· Full Time: Hourly (non-exempt)
Physical Requirements:
· Prolonged periods sitting at a desk and working on a computer.
· Must be able to lift up to 15 pounds at times.
Reports To:
Human Resources Manager & Administrative Director
Job Type: Full-time
Pay: $16.00- $18.00 per hour starting rate
Job Type: Full-time
Pay: $16.00 – $18.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Education:
High school or equivalent (Preferred)
Experience:
Microsoft Office: 1 year (Preferred)
Microsoft Excel: 1 year (Preferred)
Medical Customer Service: 1 year (Preferred)
Work Location: In person
Title: Front Office Manager
Company: Potomac Perio-Implant Excellence in Aesthetics and Regeneration
Location: Rockville, MD
