Overview
GENERAL CLERK II (SCHOOL-BASED) Jobs in Hollywood, FL at Broward County Public Schools
Title: Administrative Staff Assistant – State Programs, Div. of Business Operations – #W1759
State Role Title: Gen Admin Supv I/Coord I
Hiring Range: $41,655 – $63,354 (salary commensurate w/experience)
Pay Band: 4
Agency: Department of Social Services
Location: DSS HOME OFFICE
Agency Website: www.dss.virginia.gov
Recruitment Type: General Public – G
Job Duties
At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas, and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning, and cultivating environments of trust, respect, and positive engagement. Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.
We design and deliver high-quality human services that help Virginians achieve safety, independence, and overall well-being. We are a $2 billion agency – one of the largest in the Commonwealth of Virginia – partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide. We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia’s most vulnerable citizens have easy access to the services and benefits available to them.
State Programs is currently seeking an Administrative Staff Assistant to become part of the Division of Business Operations. State Programs portfolio encompasses the following areas: Division of Business Operations, Division of Child Support Enforcement, Division of Licensing, and Division of Support and Transformation. This position reports directly to the Director of Business Operations. This position provides confidential and administrative support to the State Disbursement Unit and to the Office Background Investigation Unit. Manages the administrative activities and work of the office for the Director and Managers by providing expert staff assistance; serves as a backup administrative resource, as needed, or required. Reviews and/or monitors timeliness, accuracy and completeness of administrative transactions and activities. Independently coordinates project management requests. Corrects, coaches, trains, and interacts with staff to prevent and/or resolve exceptions and to create necessary documentation to gain administrative requirements.
VDSS engages its employees for success. It offers comprehensive pay and employee benefits, development, and unique job and career opportunities in public service. VDSS employees make a vital difference for Virginia’s families.
Minimum Qualifications
Comprehensive working knowledge of administrative office principles and systems. Considerable skill in the use of personal computers and word processing software; in drafting, formatting, and editing written correspondence, and knowledge of professional writing styles and formats. Demonstrated ability to manage activities and administrative work by planning, prioritizing, and organizing workflow to accommodate peak periods; exercise sound independent judgment in the reception, handling, and disposition of a wide range of often sensitive communications and situations; communicate effectively orally and in writing with agency executives, state officials, staff, and the public. Considerable skills in processing supply orders, purchasing, invoicing, contracts, and related matters, as well as tracking matters pertaining to procurement and expenditures for various directorates.
Additional Considerations
Administrative/Secretarial/Executive Assistant experience requiring the performance of a variety of duties associated with the administrative activities of an executive office.
Knowledge of the Commonwealth’s prompt pay act, travel policies, and procedures.
Experience with eVA, FAAS, Cardinal and Small Purchase Card.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and additional consideration qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position. Multiple positions may be filled from this recruitment within 90 days of the closing date.
Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.
VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.
This position may be eligible for telework opportunities; availability, hours, and duration will be in accordance with the Commonwealth’s Teleworking policy and the business needs of the agency and/or division. This position is not 100% telework and currently requires the incumbent to report to the office 3 days a week with 2 days telework, after successfully completing initial position and agency training. This is subject to change based on agency need, management discretion and Commonwealth’s Telework Policy.
Selected candidate may be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
VDSS values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply. Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.
Virginia Department of Social Services does not provide sponsorship.
The Virginia Department of Social Services is an Equal Opportunity Employer and encourages diversity within its workforce.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application or resume. Minorities, Individuals with disabilities, Veterans and people with National Service experience are encouraged to apply. For more information about our employment practices, please visit our “Vision, Mission and Strategic Plan”.
In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching – Employee Benefits.
If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the “Virginia Jobs” (RMS) employment site when you apply.
Contact Information
Name: VA Department of Social Services-Div. of Human Resources
Phone: [email protected]
Email: [email protected]
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Title: GENERAL CLERK II (SCHOOL-BASED)
Company: Broward County Public Schools
Location: Hollywood, FL
