Overview
Global Security Events and Outreach Office Administrative Specialist Jobs in Livermore, CA at Lawrence Livermore National Laboratory
Full Job Description
Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory’s mission.
Pay Range:
$35.98 – $43.67 Hourly
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
Job Description
We have an opening for an Administrative Specialist IV in the Events and Outreach Office to work in a dynamic and fast-paced environment within the Global Security’s (GS) Directorate Events and Outreach Office (EOO). You will assist in prioritizing and help execute a diverse administrative workload. You will frequently interact with high-level Laboratory management, LLNS Board of Governors, LLNL Protocol Office, as well as VIP visitors to include officials and representatives from various government agencies, academia, and private sector.
In this role, you will:
Assist with the day-to-day operations of administrative processes and activities and serve as a point of contact for all administrative action items and requests.
Coordinate external visits, including verification of security clearances, preparation of agenda, badging, and information dissemination; assist with PAD level visit activities to ensure management of resources and coordination of visits, tours, and badging; actively participate in various meetings.
Assist with coordinating onsite/virtual meetings, conferences, and events.
Coordinate, select, and compile data from multiple sources for complex reports and presentations.
Serve as a resource providing guidance on the interpretation and application of business policies, procedures, and practices; review documentation for adherence to policies and ensure consistency.
Manage special projects assigned by the GS Events and Outreach Manager (EOM) to achieve organizational goals and objectives. Act as a liaison for the coordination and implementation of these activities, ensuring timelines and compliance of security requirements.
Assist in clarifying, coordinating, communicating, and disseminating information on behalf of the GS PAD and EOM. Assess and respond to inquiries, prioritize actions, follow-up and ensure resolution on a wide variety of issues.
Provide administrative support to GS EOM and the GS PAD and Program Managers. Represent management on day-to-day administrative matters to high level internal and external managers.
Serve as the back up to the GS EOO Manager.
Perform other duties as assigned.
Qualifications
An active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at time of hire. You must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access.
Advanced experience coordinating administrative projects and/or operational work activities including lab visits, conferences, and/ or off-site …
Title: Global Security Events and Outreach Office Administrative Specialist
Company: Lawrence Livermore National Laboratory
Location: Livermore, CA
Category:
