Overview
High School Administrative Assistant Jobs in Oakland, CA at AIMS K-12 College Prep Charter District | Oakland
Full Job Description
Category: Classified
Work Year: 12 months
Employment Type: Full Time
Starting Salary: $ 61,935.30 – $ 65,735.87
Supervisor: Director of Schools or Designee
JOB GOALS:
The job goal of an Administrative Assistant is to provide high-level administrative and organizational support to the Director of Schools. This includes managing the daily needs of the site leaders, such as handling correspondence, scheduling meetings, organizing files, and taking notes during meetings. Furthermore, they are responsible for providing proactive strategic solutions to improve overall operational effectiveness. Administrative Assistants must be well-versed in prioritizing tasks and have the communication and problem-solving skills necessary to help educational leaders streamline their day-to-day responsibilities. They must also have an understanding of the district’s goals in order to anticipate the needs of educational leaders while keeping them informed about important developments that may affect their decisions. Administrative Assistants should possess excellent computer skills as well as a personal commitment to maintaining a high level of professionalism while working with highly confidential materials.
RESPONSIBILITIES:
Provides administrative and personal assistance to the educational leaders, such as managing emails and calendar appointments and routine administrative-related work
Coordinates travel arrangements for the Educational leaders
Assist educational leaders with field trips and school events coordination and planning
Handles confidential documents for the Educational leaders’ review and signature
Responsible for composing and preparing all correspondences on behalf of the Educational leaders
Maintains a professional image by providing a positive first impression when answering calls from internal and external sources
Manages special projects for the Educational leaders as needed, including researching potential opportunities, coordinating events, or screening potential business partners
Proactively manages competing priorities while remaining organized in a fast-paced environment
Acts as liaison between the Educational leaders and other departments within the organization
Manages incoming inquiries from both internal staff and external contacts with professionalism
Assists educational leaders in preparing and submitting time records and reports of teacher and classified employee absences when necessary;
Updates and manages purchase orders, inventory, invoices, bills, and expenses within the district PO system.
Assist with the use of reports and submission in all other applicable systems that educational leaders will be engaging in.
All other duties as assigned
QUALIFICATIONS:
3 letters of recommendation
AA degree or 2-3 years of relatable experience in a similar position
Valid CA driver’s license
FBI/DOJ clearance
TB clearance
KNOWLEDGE AND ABILITIES:
Prioritize workload, recognizing legal and policy implications of decisions
Manage incoming inquiries from both internal staff and external contacts with professionalism
Knowledge of office administration operations, including organizing documents and efficiently managing filing systems
Ability to clearly and professionally communicate both verbally and in writing with executive personnel, other staff members, vendors, and outside contacts
Proficiency in using Microsoft Office applications, Google…
Title: High School Administrative Assistant
Company: AIMS K-12 College Prep Charter District | Oakland
Location: Oakland, CA
Category:
